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Time & Attendance Management Solutions for a consumer based product manufacturer Bookmark and Share

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Client

The client is one of the leading manufacturers of a well integrated range of consumer products in UAE. Their business segments are Impulse Foods, Agri Business, Oils & Fats, Packaging, Sales and Distribution.

Business Requirement

1. The employee strength in the organization is large and they will be working in various departments. Thus the allocation of the shift becomes complicated to the HR department which has to be simplified.
2. As there are lots of departments in the organization, the process of shift allocation and confirmation by HR will be a hectic one. Instead they asked for a provision where respective department will allocate the shifts and HR person can provide approval.
3. As there are lots of departments in the organization, the process of shift allocation and confirmation by HR will be a hectic one. Instead they asked for a provision where respective department will allocate the shifts in export document and HR person can provide approval by importing the same data.
4. Managing the employee time and attendance through Manual Time Entry screen should be easy when the device gets faulty. Updating / recording of employee IN and Out Time need to be simple.
5. Need new report to view the employee’s punch which is matched by the system slots like Shift In, Shift Out, Break etc.
6. Grace time for Shift In and Shift out will be revised very often, so a provision is required to do it easily.

Solution Offered

1. Shift allocation CSV import feature has been provided in the shift allocation module to make shift allocation easy.
2. Provision for exporting the shift allocation has been given.
3. Provision for Shift modification in the excel view has been done in the shift allocation modification screen so that it will be very easy and simple.
4. Manual Time entry CSV import feature has been provided in the Manual Entry screen to update bulk employee manual IN and Out time entry in one shot if the device gets faulty
5. New report has been designed and provided which will automatically match the various punches made by the employees with the predefined company system.
6. Feature to modify the Shift Grace times for both Shift In / Shift Out flexibly was added.

Other Case Studies

Benefits

  • Every department can update their respective department’s employee shift allocation details in a separate csv file and import it directly.
  • The updated details can be exported and send as a mail for the authority to get shift allocation confirmation or approval.
  • Shift modification for the employee or group of employees has been made easy.
  • In case of device fault, the employee working times can be recorded separately in the given template document and can be imported in single click thus saving time.
  • In All swipes report – Matched punches options has been provided which will automatically rearrange the employee punches with the system.
  • Now the organization can able to revise the grace timings for Shift In/Shift out for the existing shifts itself
  • Easy process, time saving and thus improves employee productivity.

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