Last Updated: 26 June 2026
TimeCheck respects your privacy and is committed to protecting the personal information shared with us through our website, software platform, mobile access, attendance device integrations, enquiry forms, support channels, and related services.
This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to users and customer organizations.
1. Introduction
TimeCheck provides attendance management, workforce tracking, leave management, shift scheduling, reporting, and related software solutions for organizations. In many cases, customer organizations control the employee or workforce data entered, integrated, processed, and managed within TimeCheck.
If you are an employee or user of an organization that uses TimeCheck, your employer or organization may be responsible for how your attendance and workforce data is collected and used.
2. Information We Collect
We may collect the following types of information depending on how you interact with TimeCheck:
Information You Provide
This may include your name, company name, job title, email address, phone number, location, enquiry details, demo requests, support requests, and communication preferences.
Account and User Information
For customer accounts, we may process administrator details, authorized user details, login information, user roles, access permissions, organization structure, branch details, and system configuration data.
Attendance and Workforce Data
Depending on customer setup, TimeCheck may process employee IDs, names, departments, designations, shift records, leave records, punch-in and punch-out logs, overtime data, attendance exceptions, reports, approval workflows, and related workforce records.
Device and Integration Data
Where attendance hardware or third-party systems are integrated, we may process device IDs, terminal logs, attendance event records, timestamps, synchronization details, and integration-related data. If biometric or face recognition devices are used, the customer organization is responsible for appropriate notices, permissions, and lawful configuration.
Website and Technical Data
When you visit our website, we may collect IP address, browser type, device information, pages visited, referral source, date and time of visit, cookies, and usage data.
3. How We Use Information
We use information to:
- Provide, operate, and improve TimeCheck services
- Manage customer accounts and authorized access
- Support attendance, leave, shift, reporting, and device integration features
- Respond to enquiries, demos, service requests, and support needs
- Improve website performance and user experience
- Maintain security, prevent misuse, and troubleshoot issues
- Send service-related updates and relevant business communications
- Comply with applicable legal, contractual, security, or operational requirements
We do not sell personal information.
4. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to improve functionality, understand website performance, analyze visitor behavior, and support a better browsing experience.
You can control or disable cookies through your browser settings. Some website features may not function properly if certain cookies are disabled.
5. Data Sharing and Disclosure
We may share information only where necessary and appropriate, including with:
- Customer organizations and their authorized administrators
- Trusted service providers who help us operate, secure, host, support, or improve our services
- Authorized implementation partners, system integrators, or support partners
- Approved third-party systems or attendance devices configured by the customer
- Government, legal, or regulatory authorities where required by applicable law
- Relevant parties in the event of business restructuring, transfer, or continuity needs
We expect service providers and partners to handle information responsibly and only for authorized purposes.
6. Data Security
TimeCheck uses reasonable technical, administrative, and organizational measures to protect information from unauthorized access, misuse, alteration, disclosure, or loss.
These measures may include role-based access, authentication, access controls, system monitoring, secure configuration, backup processes, and internal confidentiality practices.
No digital system can be guaranteed to be completely secure. Customers and users are also responsible for protecting login credentials and assigning access permissions carefully.
7. Data Retention
We retain personal information only for as long as reasonably necessary for service delivery, business operations, support, security, legal, contractual, audit, or customer-controlled retention purposes.
For employee and attendance data processed through TimeCheck, retention may depend on the customer organization’s settings, internal policies, and applicable requirements. When information is no longer required, we take reasonable steps to delete, anonymize, archive, or restrict access to it.
8. User Rights
Depending on your location and applicable privacy requirements, you may have rights to request access, correction, deletion, restriction, objection, withdrawal of consent, or a copy of your personal information.
If you are an employee or workforce member of an organization using TimeCheck, please contact your employer or organization administrator first for requests related to attendance, leave, shift, or workforce records.
For privacy-related requests involving TimeCheck directly, you may contact us using the details below.
9. Third-Party Services
TimeCheck may include links, integrations, or connections to third-party websites, attendance devices, software systems, hosting providers, analytics tools, or communication platforms.
Third-party services may have their own privacy policies and practices. We encourage users and customer organizations to review those policies before enabling or using third-party integrations.
10. International Data Transfers
TimeCheck may serve customers, users, and partners across different locations. Information may be processed or accessed from regions where TimeCheck, its service providers, or authorized partners operate.
Where information is transferred across regions, we take reasonable steps to protect it in line with applicable data protection principles and contractual safeguards.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, technology, business practices, or applicable requirements.
The updated version will be posted on this page with a revised “Last Updated” date.
12. Contact Information
For questions, concerns, or privacy-related requests, please contact:
TimeCheck Software
Corporate Office: #1245, Trichy Road, Coimbatore – 641 045, India
Phone: +91 422 2312707 / 2313938
Mobile: +91 93616 63986
Email: info@timechecksoftware.com
