Archives: Case Studies

Introduction

A pioneering paper manufacturing company in India with vision to constantly adopt new technology & implement them to maintain competitive advantage.

Problem Outline

Their HR Manager was unable to manage multiple shift employees towards sanctioned work orders and they were also unable to maintain the multiple work order of same contractor. For this they were in need of a modular solution focused on their core business needs. The solution must allow them to create the work order & job card under the contractor, mistakes in shift allocation should not happen. Further the system should let HR Manager to track & control the headcount of each work order and their respective job cards. Production hrs of production managers time should not get into OT hrs confirmation of employees.

Solution Summary

Timecheck software team identified the gaps occurring on taking attendance data live from the biometric device placed at each block of the premises and provided them centralized attendance monitoring solution. ZK device integration enabled them to overcome previous discrepancy raised and manage attendance of employees across multiple units. This exclusive software platform with dashboard will help them manage the shift planned and discrepancy headcount raised against the same.

Now with this tailor made custom attendance management software being installed clear dynamic policy, overtime policy can be managed separately for multiple level of staff categories. As this time & attendance application remains compatible with various market devices, also as integrated mobile app is available along with Time & attendance web application you can integrate the final reports to any payroll ERP System and make timely decision through data driven approach.

Result

• Centralized Implementation done for 25000 active employees of the client
• Saves Operational cost by 34%
• Ensuring 100% Customer Satisfaction level
• Overtime extra spent cost avoided and it saved upto 25%
• Improved user management and visibility by 35%
• Improved productivity and benefits by 27%

If your attendance system lacks some critical functionalities like multi-level approvals, mobile submission, and biometric integration of multi locations contact us, we help you to integrates web based time & attendance management system with mobile app.

 

Effective Employee Deployment and Shift Management with Integrated Hardware to ensure a clear Time & Attendance is in place

 The Client

The client who is a specialist manufacturer of Automotive Products was searching for a solution that had to be integrated with their Time & Attendance System that would help productivity at their units in various locations. The client needed a software application and the hardware to record the work hours accurately and manage shifts efficiently on the production line.

Business Requirement

The team sat for a discussion with the client to comprehend their pain-points & requirements regarding the centralized attendance solution that they needed, as they were unable to implement their shift-based attendance rules automatically at different locations. Shift allocation as against attendance follow-ups was very difficult to adhere. Allocation of permission hours was also not in proper control of managers. Work carried on at multiple locations but within short distances needed eSSL hardware to be implemented to track clear worked hours calculation, which is not available in their present hardware application.

Solution Provided

By offering our time and attendance software system, our modules will help to integrate and enable a centralized attendance solution. This will help to cut down the process of the HOD giving details to HR department and the HR team in turn updating the shifts in every week.

The solution is modular and focused on the core business needs of the client. This time and attendance solution helps to remove individual applications and works as one fine system to automate the existing manual work, in managing attendance and shift timings. This Employee Time Tracking solution helps to reduce the complexity involved in human resource management and track their attendance with automation and mobile app compatibility.

The software and eSSL devices help to have a clear Headcount under each location of a production unit with clear attendance status and related data. The system helps to know and manage the employee attendance effectively with various modes of Time Transaction like Biometric, Face Recognition device, Manual Entry, etc. All this helps the client to have an all-in-one solution to save time and money. Makes the HR manager aware of the count of employees working at each site with updates made instantly on 24/7 basis.

Benefits

• Exclusive Platform to manage all deployed employees’ time and attendance effectively with various modes in attendance inputs
• Clear dynamic attendance policies can be managed Department-wise, along with the differential shifts and Comp Off policies
• Tailor-made and customized solution and modules made specific for the client
• T&A application is compatible with various market devices available
• Data driven approach for timely decision-making
• Can be integrated with the final monthly output for any payroll / ERP system
• Integrated mobile app is available along with the web application
• Integration with payroll allows to provide compensation accordingly

 

Client Testimonial

“A very useful application for managing employee attendance system”.

• HR Manager

 

The Client

The client is a specialist in the manufacture of Signaling Products for years and was looking for Time & Attendance software solution to be integrated with their Attendance System that would help productivity and delivery forecast. The client needed a software application that could adopt the job-card of employees to record the work hours logged on the production line.

Business Requirement

The team at Timecheck had a discussion with the client to understand their business requirements and pain points. At present they are unable to implement the shift-based attendance rules automatically. Manual efforts are spent for around 2 days with of 3 members time and attendance but still accuracy level is around 82%, it was found.

Productivity of resources is down in production, as managers get involved in confirming team attendance and OT hours every month. Manual follow-up caused mistakes in shift allocation, so they need integration of the time and attendance system with the log-in device or hardware and the job card allocated to each employee coming in for a shift. They needed flexibility in shift allocation and the job card should be helpful to improve the HOD’s production plan and Delivery Forecast. The application they needed, had to optimize the shift scheduling and ensure tracking of employee shifts and hours with the help of the job card and log-in device.

Solution Provided for Manufacturing Sector

The client needed a centralized attendance system integrated with Face-Station for log-in of employee in a shift. The exclusive platform will manage shift-based rules and check discrepancy and the headcounts raised. They required live updates and also generate quick dashboard reports. The customized application can support clear dynamic attendance policies and manage multi levels of staff categories. The application can facilitate overtime compliance and can easily manage it to avoid industry penalties. The solution for this manufacturing sector will meet their requirements.

Timecheck provides tailor-made customized solution specific tor the client’s business. This T&A application is compatible with various market devices on offer. It is a data driven approach that helps timely decision making. The shift management software can be integrated to the final monthly output to any payroll ERP system. This employee time tracking application can be integrated to the mobile app available along with the web application.

Benefits

• Attendance and payroll rules processed without manual intervention
• Overtime allocation process streamlined based on employee department
• Reduces the time HR managers spend on administrative and attendance management activities
• Integration with payroll allows to provide compensation accordingly
• Addressing wage theft / unsustainable working practices.
• Overtime cost will be avoided and it saves up to 30%
• Centralized Implementation is possible with 25,000 active employees
• Helps save time, reduce administrative work and prevents compliance risks

Client Testimonial

This face recognition based time and attendance solution helps us to automate the attendance checking process, scheduling of shifts and analyse total time spent on work per day by an employee with the job card allocated.

 

Introduction

Leading logistic company providing comprehensive freight solution understanding customer needs. They provide Road, Ocean & Air freight services with highly skilled team of experts and digital platform.

Problem Outline

Having multiple location within campus they had complexity in Attendance Management for huge resources. As they don’t have a centralized attendance management solution managing with just ZK Hardware application implementation was quite challenging. Besides, they couldn’t clearly make out the employee total worked hrs as permission / on duty are getting followed in one internal application & overtime gets tracked separately in a different application.

Solution Summary

We provided them our Timecheck web application tailor-made to meet specific business needs. This software application is compatible with various market devices (Biometric, Face device) and is able to integrate the final monthly output to any payroll ERP systems. Availability of integrated mobile app enables HR Manager to be aware of the employee count under each location in real time.

Having done with centralized attendance tracking solution, various modes in the attendance input, dynamic attendance polices along with differential shifts and Comp off policies they could now easily manage employees time and attendance of huge employee count effectively.

This all in one solution enabled them to make data driven decisions, cut down on the amount of time it takes to process payroll, and reduced errors.

Outcome / Result

• Saves Operational cost by 42%
• Ensuring 100% Customer Satisfaction level
• Overtime extra spent will be clearly Comp offed and it saves up to 27%
• Improve visibility by 35%
• Improves productivity by 26%

Client Testimonials

~Time check’s attendance management software helped our HR Manager to manage disparate team attendance, also ensure all policies and procedures are adhered to create accurate work schedules in accordance with the requirements of clients related to timely support and distribution.~

To explore our solution offerings, please provide us your contact details or fill in the enquiry form, one of our team members will be in touch with you shortly.

Introduction

Client belongs to Oil refining and petrochemical Industry that aims to optimize the relationships between the assets (raw materials, energy, equipment, products, and workers) that are basic to all manufacturing sites.

Problem Outline

Attendance Software they own doesn’t automatically calculate overtime based on the rules of the labour Law. For this to happen in an organization with more workers and more departments customization to be done to the standard Time & Attendance software product with ground rules.

Solution Summary

We designed the new configuration module as per labour law, so calculating the Overtime hours for all the employees with all the shifts from every month start was quite easy. This was automated & so no manual intervention was required.

Now admin can define Maximum Overtime Hours per month which is allowed, also they can configure the mail ids to whom it should report if any employee is crossing the Overtime hours allowed Limit.  On completion of this 5 days (40 Hrs) limit in a month duration mails will be sent to the Head of that Department stating not to sanction or not to call the employee for overtime work anymore in this month.

This solution arrests the policy breach and also controls the employee from doing / accepting overtime duty even after his limit being crossed for the month. This eliminates the unnecessary cost being spent in Paying fine to labour departments.

At the end of each salary period, overtime will be calculated as per the payroll and overtime rules defined!

Benefits

• Overtime allocation process streamlined based on employee department
• Attendance and payroll rules processed without manual intervention
• Provides admin with critical attendance data to make timely decisions
• Reduces total hours spent each month on summarizing employee attendance
• Integration with payroll allows you to provide compensation accordingly
• Addressing wage theft / unsustainable working practices.

Interested to check out the standard & custom features of Timecheck software, leave us an enquiry to know more.

Introduction

Information Technology and Services company having branches across India with 25,000 Plus employees providing advanced digital solutions to customers for an enhanced experience.

Problem Outline

Having just implemented fingerprint Biometric attendance system / device client couldn’t get the detailed report that would address the following challenges they possess.

• Employee wise clear worked hrs data for given time period
• department wise permission, on duty, overtime policies are presently available only in emails
• Separate system is available for leave management alone
• Effective shift planning for employees across multiple location

Solution Summary

Their IT head & Payroll Manager enquired us about our Product “Time check software” that functions as an all in one solution.  Their expectation was an automated Attendance Management Software that would help automate their existing manual work, centralize it for all the location and streamline it to save time. We provided them our Time & Attendance Software tailor-made to meet the specific business needs. This web app is mobile enabled and integrated with their existing hardware device (BIOMETRIC & Face Recognition) terminal and helped them reduce the complexity in huge resource management.

After installing our software, they were able to track

• Make HR Manager aware of the employee count under each location with attendance status
• Easily manage dynamic attendance policies different shifts, comp off policies that varies from department to department.
• Real time visibility & data driven approach enabled them to
• Integrate the final monthly output to any payroll ERP systems

Outcome / Result

• Implemented enabled manage 25,000 active employees with one client
• Saved them operational cost by 30%
• Improved productivity & benefits by 23%
• Improved user management & visibility by 32%

Client Testimonials

~ We are extremely pleased with every feature of the product quality, the support and cooperation with   their team is smooth, prompt and very satisfactory~.

Introduction

Freight forwarding & Logistics solution providing company that always looks forward to provide technologically advanced support system at every stage to improve their offerings.

Problem Outline

They had a problem with their current attendance tracking software application as it showed absent for employees whom work day started but shift time not started.

They were unable to plan the shift and they manually have to call staffs on any urgency rise & see to the day attendance for logged hrs. and schedule additional OT based on Eligibility.

HR team from Client’s HO received the attendance data from biometric devices placed in each unit, as some discrepancies occurred due to manual follow-up and productivity got down with the resources, production manager has to get involved with attendance confirmation for OT hrs every month.

Solution Summary

We heard their pains and suggested a modular solution that focused on client’s core business needs. Our customized Time and attendance monitoring solution connected all 10 of their working units lively and handled all punches, for ex. Clearly calculated individual work hrs, those kept in their shift time and those kept randomly, OT hrs detail.

ZK device integration enabled centralized attendance possible and HR managers can manage employee shift planned and discrepancy head count if any raised against the same, dashboards report the same immediately as live update.

Now they can clearly manage overtime, dynamic attendance policies for multi levels of staff categories and avoid industry penalties. The data coming from biometric Device module is processed with reference to the Company Policy and benefits the users as it’s data driven.

Outcome / Result

• The Employee Self Service module brings in attendance corrections requested by the employees.
• Attendance Summary is directly integrated with Payroll for processing without manual intervention.
• As Mobile application is available with the web application we can improve user management and visibility by 35%
• Save 32% of operational cost by curbing extra spent on overtime and ensure 100% customer satisfaction
• Centralized implementation & mobile app integration improves overall productivity and benefits the organization by 26%

We have the best attendance monitoring software solutions for companies located in multiple cities, countries. This application is compatible with many Face, Fingerprint, RFID, devices available in the market. For details book a free demo and know more.

Client Testimonials

We are extremely pleased with Timecheck Attendance Software that solved all the challenges we had with managing shift allocation, overtime management and employee work hrs discrepancy management. Now with this application we are able to centralize multi location attendance, improve our efficiency by saving HR time being spent unnecessarily into handling multiple attendance policies implied for multi-level staff categories.

Introduction

Client belongs to an eminent group that produces superior quality castings for a wide range of Industries. Having established their foot print across several places of the city they prioritize customer requirements and are renowned for their punctuality, customer support and high quality manufacturing services.

Problem Outline

They came with a problem of delay in getting the attendance data from multiple units for each sift, as the production manager oversees the attendance data & confirms OT hrs employee wise OT hrs.
Further ,they informed  that in same unit the OT cost is different for different skill set, and so there is difficulty in referring to each employee master data & individually doing calculations for each based on  their category & the no of OT they have done in total.

Solution Summary

We analyzed their pains & centralized the attendance tracking with ESSL device integration at multiple units.

• This exclusive platform empowered them to manage shift with employees in required skills without any discrepancy in headcount, immediately as live update via dashboard reports.
• With Multi level of staff categories they could define clear dynamic policies and easily handle overtime & shift scheduling
• Avoid mistakes in shift scheduling, eliminate industry penalties by maintaining strict overtime protocols and ensuring compliance with your company’s time and attendance rules

Outcome / Result

• Centralized Implementation of solution is possible
• Saves Operational cost by 30%
• Ensuring 100% Customer Satisfaction level
• Overtime extra spent cost will be avoided and it saves upto 22%
• Improve user management and visibility by 35%
• Improve productivity and benefits by 25%

To track employee hours accurately and promote an environment easier for administrative personnel contact us.

Client Testimonials

“With Timecheck Time & Attendance Software we could do shift rostering efficiently to allocate staff shifts automatically according to pre-set parameters. This solution streamlines complex scheduling processes and frees up time & saves money through errorless planning”. – Senior HR Manager

Introduction

The client is epitomizing leadership and innovation in aesthetic healthcare services, especially in the field of Dentistry and Cosmetology blended with the routine healthcare treatment for all ages, embracing the values of VPS healthcare for the premium quality service.

Problem Outline

The HR application they were using was unable to manage the different leave types effectively and many issues got raised. HR department & employee were in need of a solution to view employee wise leave balance transparently & eliminate payroll errors due to inefficiency in calculating category wise leave accruals without pay and paid leaves. They exactly asked for customization of Leave Management module with exclusive policy that is in compliance with Labour Law of UAE.

Solution Summary

In Timecheck Software application’s leave management master module we did few customizations and feature inclusion logic such as

• Annual Leave accumulation & dispersal logic fields
• Getting DOB of Baby on Application for Paternity Leave
• Sick Leave policy updating
• Enabling of restrictions to Comp of, Pilgrimage Leave applicability

Which enabled them to manage multiple leave policy at different levels – company, location or department or even based on job title, also calculate accurate leave balances in each applicable category.

We supported them by doing the Leave data’s export from our application to their existing payroll management software.  We Implemented the trial of one month on the Leave Management software fine-tuned on the policy modifications then rolled out.

Outcome / Result

• Check the applied leave status and the leave Balance prevents leave compliance issues
• Department heads can view non-availability dashboards to plan team allocation and make informed decisions before replying to leave requests
• Transparency in leave management increases employee satisfaction and engagement, thereby reducing the attrition rate.
• The Leave Ledger maintenance team got work reduced by 20% initially and gradually it is getting improved upto 30%
• The data movement to the existing payroll moved from old application to Timecheck application
• The Leave Credits done manually to each employee was only 65% accurate but now its automated and so the accuracy is now 93% and above

Timecheck Software simplifies leave accruals tracking, managing, and granting/rejecting leaves and encashment as per policy guidelines for each employee category. To know more contact us.

Client Testimonials

“We now have visibility onto employee availability before approving leave requests. This leave management feature upgrade replaced manual processes with tech solutions removed errors in leave, attendance, and related transaction expense”.

 

Introduction

Client is into manufacturing & delivering innovative products & services. They have a strong belief to live by their values, respond to changes in business and aim for becoming one of the most ethical companies in the world.

Problem Outline

Employees are required to follow established time and attendance policy guidelines for recording their actual work hours. For this they need to custom build our employee attendance tracker software to monitor their employees’ attendance as per policy defined on a regular basis and alert the department heads. on every deviation in a timely and consistent manner.

Solution Summary

Programming the application to deploy various combination of polices and whenever the deviation arises the employee ID card which is RFID based will get blocked on the relevant entrances for individual employee attendance.

Like a tailored suit, a custom software fits right into the way you work, making adoption much easier. We provided them with automated attendance management software solution that helped employees use their RFID punch cards to mark attendance. As soon as the attendance is recorded, if any deviation for check-in or check-out during Daily, Weekly or Quarterly is found from actually defined HR attendance policy then an instant notification will be sent to their management & card will get blocked towards the working entrances, only after getting consent from respective authority employee can use it further. Customized condition was applied to enable & disable the card automatically

Specialized Features from security aspect

• By automatically considering previous days’ shift-in & shift-out data the punch card will become inactive on a particular day, this is to restrict employee from entering manufacturing unit on non-working days.
• Shift-in will be active for defined weekly work hrs later to it for any deviation above defined hrs card will automatically become inactive,
• Quarterly if punch is in between the defined hrs card will remain active & if defined time exceeded it will automatically become inactive
• Every unsuccessful punch will immediately be notified through email & only after evaluating the reason card gets active
• We provided them the feasibility to manually increase or decrease Id card active duration for daily, weekly, quarterly based on workflow for specific employee
• If employee didn’t even, make any punch continually for about a week’s time card will get blocked & will become active as per custom policy.

Benefits

• Reduce the time HR managers spend on administrative and attendance management activities
• Helps organization save time, reduce administrative work and prevents compliance risks
• Track compliance metrics & avoids problems like buddy punching, punch-in failures, and more
• Departments have option to evaluate circumstances and decide manually.

Client Testimonials

The solution had features that helped met all our expectations; Now we could easily handle employee attendance and improve efficiency.

Is your time & attendance software up to meet the challenges that come the way, if any improvement to be done or customized to your needs contact us. Let us help you to stay current for today & tomorrow.