Shift master module enhancement for overtime calculation

Client is an UAE based conglomerate with four core verticals & significant international presence in 20 countries.

Business Requirement

Client requirement was to get a customized provision for overtime calculation in our Timecheck software. Industry employees shift scheduling, Holiday/weekly off work hrs calculation & overtime allocation challenges to be met, must efficiently & accurately help manage their cost Vs production timeline.

Solution provided

Timecheck Software team came up with a solution to manage these complexities. Industry employees will shift in & shift out as per their shift schedule. At times, to meet short production deadlines team may need to do overtime & for them this need to be calculated not just by tracking last shift out & subtracting the first shift in time.

As employees will go out on shift out time and will take a break of around 1 or 2 hrs then again they will continue the work, we asked them to keep break out & break in punch after shift hrs. To handle this scenarios, we created a separate parameter, where in we defined the standard break hours between the shift end and the Overtime start in the shift master module.

Further for any category employee doing overtime on Holiday/ Week off the time calculation may be double, single, or different. For handling this we provided overtime hours doubling / incrementing on Weekly off / on Holidays in the shift master itself. Now HR admin can create different shift based on employee category as well configure the overtime work on Holiday and Weekly off.

Benefits

  • Easily manage employees shift hours & overtime hours separately
  • Automatically derive overtime reports for calculation
  • Seamlessly make shift scheduling, Overtime Assignment for different category worker / Staff
  • Make accurate overtime payment calculation for worker’s, staff on Holiday & Weekly off

Customization of Timecheck application for automatic leave types generation & calculation

Client is from a government Institute that conserves the tropical plant genetic resources and develop strategies for their sustainable utilization.

Business Requirement

They were in need of Timecheck application with provision to calculate employee leaves as per their leave policy. The web application has to generate EL leaves for every 12 -16 days present, further if an employee has already taken 9CML & currently he has applied one more then the application by itself has to detect 2 Half Paid Leave & I earned leave. The leave report generated has to be customized with a logic and they need it to be generated from 16th to next month 15th.

Solution Provided

We designed the application with custom features as per client requirement, now leave deductions report will be automatically generated from mid of this month to mid of next month. The logic defined behind the leave calculation is.

  • Tracking & adding the late shift in arrival minutes, early exit timing minutes, outpass time in separate columns and the total time needs to be updated in the separate column, value up to 180 minutes separately & that of 240 & above separately as respective slabs has defined salary deductions.
  • Further the application will generate 1 EL automatically for every 12.16 days present, will deduct 1 EL & 2 HPL automatically if employee has already taken 9CML.

Benefits

  • Maintaining and validating the various types of leave calculation manually
  • By automatically deriving all the leave logics calculation HR team remains stress free
  • Timely leave quota generating & leave deducting concepts makes payroll team feel relaxed
  • Monitoring & total time value check of respective employees Shift in delays, Early exists, Out pass time etc saves organization cost.

Sales Person Attendance Tracking with Geo Mapping

UAE based International group manufacturing & marketing a well-integrated range of mass-market food products, related derivatives, intermediates and services to customers worldwide.

Business Requirement

Being an International Organization with manufacturing sites at many countries & offices worldwide, they were in need of a provision in Timecheck Attendance Management Software to track the attendance data of sales persons who will not come to office on a daily basis. In addition to attendance Punch they also required options to monitor the persons’ location while doing shift in, Lunch out, Break out, Break in, Break Out punches. For new employees their HR team will do create employee details & leave policy in the HRMS application, they want the data to be integrated & leave policy to be updated automatically in employee Master of Timecheck Software Application.

Solution Provided

We designed the new Module for Geo Mapping Attendance in the web application and placed as a separate menu. Now, sales team persons’ can access Timecheck Attendance monitoring web application in their smart phones and do appropriate attendance punch. During every punch, the latitude and longitude values of the employee’s current location will be collected and updated in the web application. The admin / approval authority users having rights to access the module can view wherein their sales team member have done the shift in and all. We also did integration with their HRMS application developed in Oracle, so it will pull & auto update employee detail & their appropriate leave policy in timecheck application.

Benefits

  • Easy to track sales Employees Attendance
  • Record all type of punches including Break & Lunch
  • Track Actual worked hrs by detecting break & Lunch hrs
  • Locate from wherein that particular type of Punch is done
  • Avoid repeat works as Integration with HRMS software is done

Systematic Employee Overtime & Canteen Management Solution

Leading Transportation & Logistics Company providing quality services at affordable price.

Business Requirement

Their requirement was to custom design the software for their requirement. Employee Overtime allocation & Canteen Management need to be made Systematic.

Solution Provided

We customized our time & attendance tracking software with a new module named Overtime request wherein HOD can allocate Overtime for an employee by verifying his Shift. It will not allow supervisors to allocate overtime for an employee on the shift timing by raising alert messages.

Further, designed and automated Food Ordering Module wherein HOD can raise the food request for visitor. While requesting he need to feed in his access Card ID. For this, we designed a separate tracking report, to automatically fetch the order placed by employees. Based on the timing, order will be place for Breakfast / Lunch / Dinner & reflected in the report.

Benefits

  • Easy to manage Employee Overtime
  • Systematic approach saves time / gives clarity
  • Employee Food Order Placement Report generated automatically
  • Food provided details to the visitor is recorded.

Time Keeping Solution for Steel Manufacturing Industry

Client is a reliable stainless steel manufacturing company having modernized manufacturing facilities & following latest techniques to serve the rising need of clients.

Business Requirement

As manual time keeping processes increased admin overheads, Automation of their employee Time & Attendance was their requirement. Especially they preferred to customize our standard application with few specific features to log few of the employee activities which includes consistent late coming, utilizing more break hrs, availing more permissions than the set limit. After they give warnings to those who miss above said compliance, they preferred to have a separate monitoring screen to track all these variants in a single click.

Solution Provided

Time & Attendance tracking solution from Timecheck Software streamlines their companies end-end time keeping process. Now we have provided them our Time Tracking Application with special Watcher Module, wherein Hr/ Mgmt can get time to time status update regarding the Shift time / Break time / Permission compliance of the mapped Employees.

Now, the newly created e- mail scheduler module in the web based time & attendance management system by itself will trigger the static mail template with respective details to the admin / Hr and Management if any particular employee comes late to the shift continuously for the 8th time.

Benefits

  • Employees after warning notice will be under watcher
  • Dashboard view of specific employee activities data
  • Streamline employee compliance to Attendance timings
  • HR & Management can get automated report for any deviation

Simplified Employee Leave Tracking & Payroll Processing

Client is one of the largest integrated auto component manufacturers with large employee base across locations.

Business Requirement

Time & Attendance Management Software for automating the regularized attendance data submitted by their HR Every month. Regularization employee attendance report is one which includes all previous months CL / OH / C. Off / EL / HPL / Paternity / Maternity / Special CL / EOL, that were approved for that month payroll & those that were not done / carry forwarded for months together.
Solution Provided

We integrated Timecheck Software with their hardware device & enabled them to automate payroll processing by generating attendance reports. In specific, the regularized attendance data which they needed to automate was provided by creating a special report which tracks both, the absent marks for the employees and the non-approval requests of Leave / Late entry / On Duty etc. with status. On approval this the days will get automatically added into the next payroll as a separate value.

Benefits

  • Regularizes the Attendance Data Pending Approval
  • Payroll Processing automated saves HR Time
  • Reduces Paper works
  • Increases Employee Satisfaction

Employee Shift Planning & Management Solution

Leading auto spares manufacturer complying with customer requirements and applicable statutory/regulatory requirements.

Business Requirement

Client requirement was auto allocation of shift by department head, a special provision they would like to have in Time check Attendance tracking software. They were in need of a monthly report where they could check employees daily shift based attendance, leave & on-duty request approval availability for absentees. They will do monthly payment for the workers only based on this shift allowances report.

Solution Provided

The software application by default will check the employee shift in punch, if the punch is equal to, greater than or 15 minutes below shift start time then it will auto allocate the appropriate shift to the employee. We customized the employee shift allocation module and gave them the monthly report they asked for with details of shift attended by each employee on each date and for all other employees who haven’t attended the allocated shift the system by itself will update as Absent / Leave.

Benefits

  • Automatically Allocate Appropriate Shift
  • Easily Handle each day Shift Allocation
  • Accurately Calculate Shift Allowances Wages
  • HR can Easily Handle Monthly Payment
  • Get Details of employee absent / leave info

Employee Attendance tracking solution offered for Leather Industry

Client is owing a leather factory, he with huge number of skilled leather artisans manufacture leather goods in good quality & in recorded times.

Business Requirement

As described above the client would like to have a reliable easy to use Time & Attendance monitoring software which has features / modules to do shift allocation & rostering of shift etc easily. Especially they need a custom feature to find the list of workers who is repeatedly deviating without coming in the allocated shift. New Provision is required for all supervisors to request for an Employee with particular designation before 2hours of Shift Start. By saying appropriate reason Staff Shortage or Heavy work load etc.,

Solution Provided

We provided timecheck Employee time & attendance tracking software with comprehensive features to keep track of massive no of employee punctuality. The web based software was upgraded to match the client / Industry need.

We especially tailor-made the software to match their exact need, HR Manager/ admin in charge can now allocate the Labour as few Normal Workers, Skilled Workers and Supervisors, all three will be shuffled properly in a required strength based on the production for each shift. We designed the reports to capture data of employees who are not reporting on time to the shift allocated as well they can also get the total no of times the deviation has happened in a month. As per the Organization Policy one time in a month was allowed & for every 3 instances 0.5 CL will be deducted from their leave Quota.

Apart from the above, we specifically designed worker requisition module where the supervisor can request for a labour with a particular designation. In this case, our employee time management software system will automatically avoid listing the names of workers who are working currently in the shift.

The solution offered took off supervisor’s pain point, if any worker asks for leave at the last minute then no worry, they can easily tackle this hectic situation by requesting any other worker who matches him with the same skill set.

Benefits

  • Easily find the time patterns of employees
  • Enables supervisors to get rich insights into the attendance
  • Streamline productivity by re allocating equally skilled workers for any unplanned leave
  • Make shift re-allocation function smooth
  • Manage & overcome last minute leave planned

Overtime & Permission Management Solution for a Training Academy

Client is into providing training for advanced printing, Animation & Multimedia, Office Automation etc. With centers all over major towns in Kerala.

Business Requirement

Client was in need of an automated Web based attendance tracking software that would cover their organization Policy in Specific. They preferred to get the attendance monitoring software as customized for OT hours & permission calculation as per defined rules.

Solution Provided

The Solution we offered is customization of our software to fit their organization Norms. As per requirement we customized the Time & attendance Management system.

OT calculation

Now the employee who is willing to do OT can inform his superior authority & he will raise a request for the employee. This application is enabled to process the request only if the employee has completed his day duty hrs.

Permission Allotment

Further, the permission module has been customized as every 4 months once system need to accumulate the total permission hours taken by the employee, in that 4 hours will be deducted after the deduction still if there is any more hrs. exists then for each 1 hr half day CL will be deducted from employee Quota.

Benefits

  • Assigning of employee overtime was quite easy
  • Handling of various discrepancies in Overtime is easy now
  • Time got saved as the superior authority doesn’t need to cross check completion of employee’s day duty hours
  • Permission management is made efficient, additional Permission hours taken will get accumulated automatically and CL deduction will happen.

Contract Labour Management Module with Reporting Template for Paper Industry

Client is into production of papers for over four decades. With extensive range of products, they meet the ever growing demands of the printing world.

Business Requirement

Time and Attendance application software with specialized feature to trigger mail with labor photo to HR / Supervisor / Department Manager after 20 mins of Shift Start time. They need provision to transfer the worker from one contractor to another contractor, though they are inside the same industry they will work for various contractors within various duration’s.

Solution Provided

  • We specifically designed the software with exclusive report template for reporting the shift in details of their contract labors which carries the following details like Image of the labor / labor Code / Department they need to work for the day / Day Reported Time / Late Mins if any.
  • We included New contractor module which provides the facility to update the Contractor details along with the provision to map the contract labors respectively to the Contractor code.
    Labor Transfer module is developed in the time and attendance tracking software application to transfer the labors from one contractor to another contractor based on their requests. Client can do this change in the middle of any day whereas previously it can be done only on month start.

Benefits

  • Shift drill process is getting happened effectively
  • Proxy labor Shift In is getting avoided completely
  • Easy to handle the labor requests regarding the contractor change
  • Feasibility to change in any day start / mid, as per convenience