Time & Attendance Solution provided for a leading Facility Management Services Industry

Introduction

Client is one of the leading facility management service provider in India. They provide a wide range of facilities management solution across a variety of sectors and clients. They aim to implementing innovative technology to deliver excellence in total facilities management services.

Problem Outline

Their Operations manager was in need of a solution that automates their manual time & attendance management works, as well reduce their stress and improves customer satisfaction. The Facility Management Service (FMS) organization clients need to view the deployed staff’s attendance on their respective sites. Further, they need to know the head count commitments with sites Vs actuals, manage shifts effectively, upload attendance inputs from biometric, mobile app, manual time entry etc successfully.

Solution Summary  

Head count Vs Sitewise Attendance Monitoring Enabled

The solution Timecheck Time and Attendance Management Software provided is modular and focused on their core business needs, it helped them to easily manage the employee commitments for multiple shifts in the sites. This all in one software solution allowed them to effectively monitor site wise employee count, calculate employee overtime hrs at each client place separately, as their attendance is now captured from various sources like Mobile App, Biometric, Face Recognition Device, Manual Entry etc for processing attendance reports.

Dynamic attendance policy defined

Timecheck served as an Exclusive Platform by letting them manage their deployed employees time and attendance effectively with various modes in attendance inputs

Allows HR manager to get updates instantly / 24/7 and be aware of the count of employees working for each contractors in each site

Time & Attendance Software Application is Compatible with Various market devices

With Timecheck software client can integrate the final monthly time & attendance output to any payroll ERP systems. Apart from web application integration of mobile app supports view real-time data and make timely decisions.

Outcome / Result

  • Implemented for 16000 active employees with one client
  • Saves Operational cost by 33%
  • Ensures 100% Customer Satisfaction level
  • Overtime extra spent cost will be avoided and it saves upto 20%
  • Improved user management and visibility by 30%
  • Improved productivity and benefits by 20%

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Client Testimonials

We had given great visibility for our client’s to view employees time and attendance effectively from various sources like Mobile App, Biometric, Face Recognition Device, Manual Entry etc.  this has made our work easy and saved us a lot of time.

-Sr HR Manager

GEO attendance solution Implemented instead of Biometric or Face recognition device

Client

Client is a specialized valve manufacturer serving the demand of customers with a team of highly experienced technicians & engineers. Their production has helped in finishing the bulk demands of the industrial valves to the large industries of the world.

Business Requirement

They were in need of a Systematic Attendance Tracking system to monitor the work location & shift in, shift out of few remote employees who will leave Organization premises and work in client’s location for Installing or service their industrial valves for a month of time and even less, the time period may vary based on the complexity & volume of the installation to complete. For logging in the attendance of such workforce accurately & exactly from the locality for the defined period they required geo tagging details in the report.

Solution Provided

The employee will be having timecheck mobile app in their mobile and giving their daily attendance logs lively instead of going for Biometric or Face device, Now the Organization employees could do Cock In & Clock Out attendance even from client’s place of work. Once Cock In being done then automatically it will fetch the latitude and longitude values of the Geo, like wise while Clock out also it will fetch them & clearly mark the attendance along with the location.

Even in other case, moving to the other unit of the client Industry or doing overtime work in client’s other unit for completion of the implementation client could make best use of this solution. Since the timing & work location is specified clearly with exact timing in the clock-In clock out punch made client could generate overtime payment bill easily for claim from his end client.

Benefits

  • Attendance of their Organization workers getting live even if they work in the remote location.
  • If the worker has worked in two units in a day, clearly client can identify the attendance hours with split up of hrs worked in each location and how many of them worked in specific units.
  • If client gets separate order form for Implementation alone here they can generate time efforts data with clear split up of work timing in each unit across a month, it helps to generate the invoice bill for their clients
  • If any worker works his regular work hrs in one unit and performs overtime in another unit means that data is easily captured and separately released for overtime payment collection.

A proven example of Employee attendance software Integration to a New IRIS recognition system

Client

Leading provider of Biometric access control device to the modern office environment. They have established themselves as a premium global brand in physical security industry and has worldwide sales network in over 130 countries.

Business Requirement

Client being one of our privileged partner dealing with various biometrics-based time & attendance management system has recently introduced IRIS recognition systems in his business. The challenge our partner conveyed us is, there won’t be any separate front end software for hardware device to deal with, we need to make successful integration of our Timecheck software application with the device & SDK offered by them.

Solution Provided

Having receive the hardware & SDK software development kit from the partner, we did a detailed study of the required functions and did the live Proof of concept (POC). We crossed many initial challenges and finally arrived the solution with the direct communication of data with TimeCheck software.

We showcased one demo to our Channel partner regarding the integration approach and after getting confirmation on the same we changed the approach to a fully completed version. Included new brand type in the front end TimeCheck application and Rolled out to real time business.

Benefits

  • Delivered the software integration solution for the new IRIS recognition system
  • Partner Successfully installed this Brand new solution to an Enterprise level client
  • We have proved that we will be there with our channel partners always to provide technical support for any challenge inline to the new initiative they take.
  • Be there to create a win-win situation for market demands & business benefits

Hassle Free Industrial shift- time Management enabled with greater flexibility & visibility

Client

India’s leading manufacturer of Industrial Valves that are widely used in different Industries including Chemical, Pharmaceuticals, Petrochemicals, Fertilizers, Power Plants, Process Housed, etc

 Business Requirement

Client wants an ideal software application which allows them seamlessly manage the shift, overtime, Flexi work hrs of the staffs as per their company HR Policy. Their requirement is time & attendance software system with feature to accommodate their need – workers must work for 9 hrs in the specific timing of 7am to 7pm, but in the same timeslot attendance data need to be present for the worked hrs.

Solution Provided

We delivered our enterprise application where system will take auto decision for workers on the shift allocation and for remaining 30% of employees the manual shift allocation was enabled by client using our shift module which is more flexible to adapt their organization policy.

As per their requirement, the feature locked 9 hrs in the specific timing of 7am to 7pm, also provided timeslot attendance for the total worked hrs.

  • Flexi will be given for the staffs, for i.e say
  • they can work for 8 hrs and get 1 hr permission,
  • they can work for 5 hrs & get 4 hrs leave
  • if they work for in excess to 9 hours means then

Overtime will be generated only after the staff completes his 9 hrs duty within or beyond the regular shift time fixed. Further depending on the production deliverable the staffs shift should get auto decided by the system, and any alterations to the planned shift timing should be disabled.

Benefits

  • Configured various policy needs in the shifts
  • Easily Generate Monthly attendance reports
  • Detailed flexibility in shift policy has been adapted by the system module
  • Automated system to take auto decision in shift allocation

Employee Attendance Reporting Module Customized for client business needs

Client

Client is a leading business organization striving for total customers’ satisfaction by manufacturing, supplying, superior-quality Hydraulic Cylinders

Business Requirement

They were in need of our Time Check Software customized to their current attendance policy with future modification possibility. In specific, attendance reporting has to be designed with many parameters & made useful to analyze various data.

Solution Provided

We customized our Timecheck software functionality as per client requirement, to record individual employee work hrs before shift & after shift, to calculate employee overtime pay for achieving the minimum target hours defined in HR policy.

Further, the reporting module of the software is improved in such a way that HR manager could easily identify employee leave, late to office, employee early shift out, separate colour for out time.

If lunch out punch not done as per instruction, then default hrs set for lunch will be detected from total work hrs..

Separately excess & discrepancy hrs punch detail is to be tracked & kept to consider reducing defined hours from the employee total working hours. Apart from these, they preferred to get separate highlights for employee missing the punches by just doing any one punch alone on a working day, week day, holiday.

Benefits

  • Employee will get the overtime benefits if he satisfies the minimum OT hours (considering both Before and After their shift time)
  • Detailed Time sheet report with all discussed parameters tracking enabled with different colour code for each category
  • Minimum overtime hrs eligibility set with future modification possibility as redefined in company HR policy
  • One General Attendance report with all the observations to help Hr Manager track the employees those who deviated various policy measurable at one shot with various highlights

Staffing Industry Client Attendance Tracking Made Easy

Client

A business corporation providing contract labour to various firms has its own challenges. Our client is one such Having employee working at various locations

Business Requirement

As their firm employees are split in various locations like Hospitals, Theatres, Malls, Banks, Hotels etc., with strengths from 4 members to 25 members in each location client couldn’t provide a dedicated biometric device for attendance tracking. Organization requires our client to keep monitoring that employee attendance and reporting it to them every month only being fetched from attendance management software.

Solution Provided

The solution we provided addressed their challenges. Timecheck time & attendance management software was Integrated with portable Biometric device started to record attendance of employees. Now, the organization staff can carry the mobile device to various locations like Banks, Malls, Hospitals etc., and collect their employees fingering attendance for the day lively. They can get the data stored within the device temporarily and later after reaching Head Office they can push all the data to server.

Benefits

  • Easy to manage employee’s attendance even if they situated in the remote places for work
  • More Cost effective, to monitor the timings of  employees count between 4- 25 Nos.
  • Possible to synchronize the employee punching data both Offline and Online
  • Facilitates collecting attendance timing reports of employee who works away from the organization

Shift Scheduling approval process streamlined for Radiator Manufacturer

Client

Client is a reputed & pioneer manufacturer of Radiators for Industrial Application. The have grown over years by striving continually to provide quality products that assure client satisfaction.

Business Requirement

They were in need of shift scheduling module customization in TimeCheck web application. Having around 1500 employee, they need the option to prepare the shift scheduling chart and here each department heads will review the schedule and give an approval for the same. Also for each module like Permission / On duty / OT / Compensation applications approval will be provided by the respective in- charges assigned in the organization.

Solution Provided

Our Shift scheduling module enabled the client to do the following

  • Shift in charge can select the employees on department wise and assign the scheduled shifts.
  • Approval authorities can review their team member shift allocations & approve or deny

Newly designed module allowed the client to list each of the following for approval

  • Leave / Permission / On duty / OT / Compensation applied by the employees can be viewed by respective authorities of the Organization, they can either approve or deny based on the work.

With this enhancements being done to the application shift manager can shuffle the shift knowing employee’s role and the demand for need. Also, organization authority can approve it in a single click.

Benefits

  • Shift schedule preparation chart got centralized
  • Mitigates Conflicts as scheduling is done based on employee role & the work priority
  • Each module Leave / Onduty / Compoff incharges can easily manage their requisitons
  • Flexibility to Pre allocate shifts & also do last minute reassigning changes on need in a single click

Centralized attendance monitoring solution for employee relocation among branches

Client

Client owns 3 multi cuisine restaurant, they are famed for serving food lovers with a range of delicacies as per local preferences.

Business Requirement

They have staffs moving from one branch to other, they also have a system to get the work location data on daily basis, but there is no system to inform about the shift they worked / need to work on that location. At times even after allocating the work location to the staff its difficult in the attendance execution part, and unable to identify the employees in the branches, so they were in need of a centralized attendance is required to monitor all the branches effectively.

Solution Provided

Timecheck Time & Attendance Management software was provided to the client for centralized attendance management. We customized the application with shift allocation module, so now they were able to assign the shift along with working location. In addition, we also provided them the feature to monitor all the branches effectively and if any department staff is not present in any branch, we gave option to check the live attendance for all the branches and if any staff of any department in the branch is absent means through our system they can find other staffs who are all available in future shifts with the same skillset.

In the Daily Attendance report, we have provided the employee Image as the first field value so that they could easily allocate the replacement resource generate the report on branch wise and cross check whether the staff joined.

Benefits

  • Admin / HR can fix the working location along with shift allocation for the employee
  • Report can be easily generated in the centralized system of each branch
  • Staffs themselves can check about their shift and work location details
  • Branch manager can get department wise details of the staffs along with images for work and in which department for coming week
  • Timely allocation of staff with similar skill set for any branch is possible when any staff from any skill set is absent

TimeCheck Web App Enhanced with Mobile App Clock-In & Clock-Out

The client is into the manufacturing and marketing of Agro-Products for years, with a sales force working on the field to market its numerous products, as per demands of the market.

Business Requirement

The client manufacturing Agro Products has been using a mobile app for its mobile marketing team. The web-based application now had to be enhanced to meet another requirement of the client. The client wanted a provision for an employee to clock-in and clock-out through the mobile application.

The admin will be able give the privilege to access the clock-in and clock-out option in the mobile application, to the specific user (employee). The client wanted the system to manage the employee shifts automatically, based on the parameters configured manually by the admin. Each employee will be allowed 2 to 3 shifts and the system has to auto shift these shifts for the employee.

Solution Provided

To meet the client’s requirement, we provided a separate configuration as a mobile clock-in / clock-out feature. The complete employee list was uploaded so that the admin can select the required user alone. The update of clock-in and clock-out details thus will be enabled for the respective users by the admin and not for all. A new auto shift module has been designed and various time slots had been created by the admin on the screen to map the appropriate shifts. A new employee auto shift template has been created, wherein the admin can update all eligible shifts, based on the employee code.

Benefits

  • The admin can enable the mobile app clock-in and clock-out option for the relevant users alone, for those who have been allocated to do outdoor work.
  • Facility to withdraw the mobile app clock in option for Specific employee and provide privilege to track shift in through web app when required.
  • Now, one employee can be assigned multiple suitable shifts the system will automatically pick up any of the defined shift (Auto Shift Feature) based on employee clock-in.
  • Admin or HOD gets time completely saved, as there’s no need of checking or revising the weekly shift allocation for the particular employee.

Solution Offered for Effortless Management of Various Shifts & Breaks

Client is a dominant manufacturer & exporter of garments in the Market. Their supremacy is reflected in their ability to remain independent & self-sufficient in every stage of garment production.

Business Requirement

By having multi-shifts and break hrs due to non-availability of yarn in the mid of shifts, shift manager found it difficult to accurately calculate total work hrs. They were checking time on work with production manager & with the punch in the biometric device. Arriving the actual worked hrs for every single labour was time consuming, so they preferred to a custom time & attendance management software that would meet their policy & report accurately in addition to maximized employee morale & productivity.

Solution Provided

TimeCheck’s attendance management software was customized with features wherein employees clock in at the entrance is recorded in all swipes report whereas shift in time consideration is taken only when the actual shift starts. Further for managing the 1.5 to 3 hrs max. break given by shift supervisor due to non-availability of Yarn at different times of the day we created functional key provision. Now even if shift supervisor allows brake for different employees at differ time he could easily keep track, gain real time visibility etc on worked hours with great accuracy.

Automation of the system with special break hrs management module does record the total break hrs in a day by taking into account the break-in & out punch. Reports are generated easily & effortlessly for total worked hrs calculation from shift-in to shift-out without any manual intervention.

Benefits

  • Better tracking of break hours eliminates discrepancies
  • Effective shift management improved employee productivity
  • HR productivity improved due to needless manual intervention
  • Saves time on planning resource requirement to do core jobs