Introduction
Client is one of India’s largest sugar manufacturer producing premium quality multi-grade sugar for use across industries. The team strives towards making the company listed as one of the top companies in the world by harnessing strengths.
Problem Outline
HR department has to overcome multiple challenges with respect to Employee Leave & Attendance Management
- Need to eliminate unexpected delays in leave approvals, reduce inefficiencies in leave transactions, and avoid financial leakages due to unnoticed leave transactions.
- Get insights about the availability of right skilled person in a specific time-period
- Regularize attendance and save time spent on queries post salary pay out
Solution Summary
We provided them our time & attendance management software to effectively manage their leave application process and make well-informed decisions on approval / rejection of leaves. With this one stop solution in place they could overcome leave compliance issues and gain high transparency in employees leave management process.
The centralized data repository for keeping leave records helped them to take control of team’s leave transactions. By facilitating HR team to view attendance records in real time, we helped the organization streamline management of employee leave, attendance, permissions, breaks and overtime working hours. Now line managers are able to seamlessly manage leave transactions and see to non-availability dashboards and plan for team allocation.
Result
- Customizable & comprehensive leave & attendance reports
- Easy attendance regularization & weekly work hrs reports
- Do shift management and leave credit as per policy
- Helped arrest employee absenteeism and do effective resource management
Visit our website www.timechecksoftware.com & leave us an Enquiry, our team will get in touch with you.
Introduction
Client is a renowned leader in data and analytics services, they help their clients to operate more efficiently by enabling them harness the power of data & analytics.
Problem Outline
They had Biometric Device installed for Employee Entry & Exit Time Tracking, even then had difficulty to get data specific for example details such as individual employee being late, availed permission, absent, on duty and above all shift schedules.
- All the blocks inside campus had Suprema Biometric Devices implemented and each block attendance data is taken care by HR Team but gaps occurred in taking the effective attendance data lively.
- They didn’t have any system to update employees Official Visits, Advance Leave requisitions and approvals handling solution.
Their requirement was easy & error free shift assigning and reporting solution for their daily routines.
Solution Summary
The centralized solution we provided them is modular and focused on core business needs, assisted their employees to update their leaves, permission & on duty requests.
- This exclusive platform enabled them to view live updates of dashboard reports, manage shift planned and discrepancy headcounts raised against the same.
- Week off works can be turned to compensatory off on weekdays
- Clear dynamic attendance policies can be managed with multi levels of staff categories
- Productivity got improved as production manager need not spend his time every month on team attendance confirmation on Leave / Onduty / Permissions / Overtime Hrs.
Our customized Time and Attendance Application was compatible with the market devices they installed and the monthly report generated was integrated to their payroll ERP system.
Result
Helps save labor costs, eliminating excessive overtime by comparing budgeted hours to actual time worked. Both employees & managers can get benefitted as you could track hrs in realtime no matter when they work, you could track everything including overtime.
To discover more on how our solutions has helped different vertical customers Contact Us.
Introduction
A leading pharma distributor company in India giving best value to stakeholders through quality products and consumer oriented services. They wanted to invest in software that can increase their efficiencies and support them achieve incremental improvements to attract employees.
Problem Outline
They had challenges/gaps in taking live attendance data, when employees are doing extension and continuing the working after shift, further they identified productivity going down with the resources, when production manager gets involved every month with team attendance confirmation for OT Hrs and gaps in multiple break timings by individuals. One another difficulty they faced was, getting mistakes in doing the allocation of shift when patterns wise for a week need to allocated are getting raised due to manual follow-up. They wanted to have the solution for the following
- Manage multiple unit attendance as centralized option
- Manage multiple shifts, where various night shift timings need is to be taken care
- Seamlessly manage the On duty, Leave and Permissions systematically
Solution Summary
We provided them our Centralized attendance tracking software compatible with various market devices. With Zk Teco device integration tracking shift management across different units in real time was made possible.
This exclusive Time & Attendance platform enabled them to
- View live dashboards reports, as well as manage their shift timings and discrepancies raised against the same.
- Easily manage dynamic attendance policies for multilevel staff categories immediately as Live Update
- Overtime Compliance can be easily managed, productivity can be meet, and there by industry penalties
- Mobile app integration with Time & attendance web application puts an end to the challenges faced
Result
- Tailor made solution specific for business needs
- Integration to any payroll ERP system was enabled
- Centralized solution saves operational cost by 36%
- Overtime extra spent cost will be avoided and lets way to save upto 16%
- Improve user management and visibilty by 35%
- Improve productivity and benefits by 27%
For any other query, feel free to Contact Us. We can support with cutting-edge software for best results.
Introduction
The client is the largest manufacturer of Edible Oils. With 2000 employees they strive to leverage best practices for a better-quality final product.
Problem Outline
The client was in need of a solution to assist them to overcome the following challenges they faced
- Unable to manage multiple unit attendance as a centralized option
- Difficult to manage Multiple shifts & different shift timings they follow for each unit
- Leave & permission management need to be managed systematically
Reduce production manager’s time going for team’s OT hrs confirmation month on month.
Solution Summary
We customized our standard product to meet up their specific requirement, though all the blocks in their campus had Anviz & Essl combined Biometric devices they had gaps in capturing the attendance of employees working in night shifts and also for previous shift employees continuing the next shift.
- We centralized attendance tracking of multiple units possible with Anviz and eSSl device integration.
- Our exclusive platform enabled Hr Managers to plan employee shift, manage attendance to allocated shift & raise any discrepancy that occurred in Headcounts, and get live updates instantly from the dashboard as reports.
- Dynamic attendance policies for multi-level staff categories can be managed seamlessly
- Overtime compliance can be easily managed and so industry penalties can be avoided
Result
- Centralized Implementation of solutions done for multilevel category employees in different Units
- Saves Operational costs by 37%
- Ensures 100% Customer Satisfaction Level
- Overtime extra spent cost will be avoided and it saves up to 23%
- Improved user management and visibility by 35%
- Improved productivity and benefits by 28%If you are facing challenges / Gaps in your current employee attendance monitoring or you would purchase a Time check Attendance Management software solution, then leave an Enquiry to book a free demo.
Advance your Shift Planning through Auto Shift option for Executives, which Improves the HOD’s Production plan and Deliverable Forecast.
The Client
The client is a manufacturer of cement of different types was seeking a solution in their Time & Attendance System for their Employee. They approached us for software application to handle Shift Scheduling & Management and Overtime management at their cement production plants.
Business Requirement
Timecheck executives had a discussion with the client to understand the pain-points, requirements and challenges the client were facing in their time and attendance system at their cement factories. They were unable to manage the continuous working shift and specifically if it continued into the Night Shift. Besides this, they needed to manage the Leave and Permission systematically to manage employee wages and salaries correctly.
Using a centralized attendance system, they needed to implement their shift-based attendance rules automatically at different cement plants. Shift allocation and attendance follow-ups was difficult to maintain. Allocation of permission hours was also not in proper adherence. An application was needed to track worked hours, which is not available in their present system to help the HOD’s production plans and deliverables forecast.
Solution Provided
We had a solution which is modular and focused on the client’s core business needs. The solution needed to provide records if an employee continues to work after the shift allotted, based on instructions from their manager. Then the next 8 hours need to be taken as another shift or the Overtime payment should be based on single hour payment. The software module will be able to maintain the various organization policies based on their experiences. Advanced Shift Planning through Auto Shift option for employees will improves the HOD’s Production plan and Deliverable Forecast.
All the factory blocks inside the premises have eSSL biometric devices implementation in place and each block’s attendance data is taken care by the HR Team. But some gap is occurring on taking up effective attendance data live, especially when an employee is doing Night Shift work and if the previous shift employees continue to Next Shift there is no system to handle the scenario. This has been sorted out with customization in our module. Productivity no longer gets affected as the production manager need not get involved every month for attendance confirmation of the OT Hours. Mistakes in shift allocation due to manual follow-up is eliminated.
Centralized attendance with eSSL device integration and multiple units is made possible with the solution. We provided an Exclusive Platform to manage the Shift Planning and Discrepancy Headcounts raised against the same; also quick dashboard reports for the same generated immediately as Live Update. Clear dynamic attendance policies can be managed with multi levels of staff categories. Overtime Compliance can be easily managed and helps to avoid industry penalties.
Benefits
- Centralized Implementation of solution is now possible
- Implementation with 25,000 active employees with one client possible
- Saves Operational Cost by 36%
- Ensuring 100% Customer Satisfaction level
- Overtime extra spent cost will be avoided and it saves up to 26%
- Improve user management and visibility by 35%
- Improve productivity and accrued benefits by 28%
Client Testimonial
“We found the application very helpful to monitor and manage employees’ shift and overtime hours without any mix-up”.
Introduction
A pioneering paper manufacturing company in India with vision to constantly adopt new technology & implement them to maintain competitive advantage.
Problem Outline
Their HR Manager was unable to manage multiple shift employees towards sanctioned work orders and they were also unable to maintain the multiple work order of same contractor. For this they were in need of a modular solution focused on their core business needs. The solution must allow them to create the work order & job card under the contractor, mistakes in shift allocation should not happen. Further the system should let HR Manager to track & control the headcount of each work order and their respective job cards. Production hrs of production managers time should not get into OT hrs confirmation of employees.
Solution Summary
Timecheck software team identified the gaps occurring on taking attendance data live from the biometric device placed at each block of the premises and provided them centralized attendance monitoring solution. ZK device integration enabled them to overcome previous discrepancy raised and manage attendance of employees across multiple units. This exclusive software platform with dashboard will help them manage the shift planned and discrepancy headcount raised against the same.
Now with this tailor made custom attendance management software being installed clear dynamic policy, overtime policy can be managed separately for multiple level of staff categories. As this time & attendance application remains compatible with various market devices, also as integrated mobile app is available along with Time & attendance web application you can integrate the final reports to any payroll ERP System and make timely decision through data driven approach.
Result
- Centralized Implementation done for 25000 active employees of the client
- Saves Operational cost by 34%
- Ensuring 100% Customer Satisfaction level
- Overtime extra spent cost avoided and it saved upto 25%
- Improved user management and visibility by 35%
- Improved productivity and benefits by 27%
If your attendance system lacks some critical functionalities like multi-level approvals, mobile submission, and biometric integration of multi locations contact us, we help you to integrates web based time & attendance management system with mobile app.
Effective Employee Deployment and Shift Management with Integrated Hardware to ensure a clear Time & Attendance is in place
The Client
The client who is a specialist manufacturer of Automotive Products was searching for a solution that had to be integrated with their Time & Attendance System that would help productivity at their units in various locations. The client needed a software application and the hardware to record the work hours accurately and manage shifts efficiently on the production line.
Business Requirement
The team sat for a discussion with the client to comprehend their pain-points & requirements regarding the centralized attendance solution that they needed, as they were unable to implement their shift-based attendance rules automatically at different locations. Shift allocation as against attendance follow-ups was very difficult to adhere. Allocation of permission hours was also not in proper control of managers. Work carried on at multiple locations but within short distances needed eSSL hardware to be implemented to track clear worked hours calculation, which is not available in their present hardware application.
Solution Provided
By offering our time and attendance software system, our modules will help to integrate and enable a centralized attendance solution. This will help to cut down the process of the HOD giving details to HR department and the HR team in turn updating the shifts in every week.
The solution is modular and focused on the core business needs of the client. This time and attendance solution helps to remove individual applications and works as one fine system to automate the existing manual work, in managing attendance and shift timings. This Employee Time Tracking solution helps to reduce the complexity involved in human resource management and track their attendance with automation and mobile app compatibility.
The software and eSSL devices help to have a clear Headcount under each location of a production unit with clear attendance status and related data. The system helps to know and manage the employee attendance effectively with various modes of Time Transaction like Biometric, Face Recognition device, Manual Entry, etc. All this helps the client to have an all-in-one solution to save time and money. Makes the HR manager aware of the count of employees working at each site with updates made instantly on 24/7 basis.
Benefits
- Exclusive Platform to manage all deployed employees’ time and attendance effectively with various modes in attendance inputs
- Clear dynamic attendance policies can be managed Department-wise, along with the differential shifts and Comp Off policies
- Tailor-made and customized solution and modules made specific for the client
- T&A application is compatible with various market devices available
- Data driven approach for timely decision-making
- Can be integrated with the final monthly output for any payroll / ERP system
- Integrated mobile app is available along with the web application
- Integration with payroll allows to provide compensation accordingly
Client Testimonial
“A very useful application for managing employee attendance system”.
The Client
The client is a specialist in the manufacture of Signaling Products for years and was looking for Time & Attendance software solution to be integrated with their Attendance System that would help productivity and delivery forecast. The client needed a software application that could adopt the job-card of employees to record the work hours logged on the production line.
Business Requirement
The team at Timecheck had a discussion with the client to understand their business requirements and pain points. At present they are unable to implement the shift-based attendance rules automatically. Manual efforts are spent for around 2 days with of 3 members time and attendance but still accuracy level is around 82%, it was found.
Productivity of resources is down in production, as managers get involved in confirming team attendance and OT hours every month. Manual follow-up caused mistakes in shift allocation, so they need integration of the time and attendance system with the log-in device or hardware and the job card allocated to each employee coming in for a shift. They needed flexibility in shift allocation and the job card should be helpful to improve the HOD’s production plan and Delivery Forecast. The application they needed, had to optimize the shift scheduling and ensure tracking of employee shifts and hours with the help of the job card and log-in device.
Solution Provided for Manufacturing Sector
The client needed a centralized attendance system integrated with Face-Station for log-in of employee in a shift. The exclusive platform will manage shift-based rules and check discrepancy and the headcounts raised. They required live updates and also generate quick dashboard reports. The customized application can support clear dynamic attendance policies and manage multi levels of staff categories. The application can facilitate overtime compliance and can easily manage it to avoid industry penalties. The solution for this manufacturing sector will meet their requirements.
Timecheck provides tailor-made customized solution specific tor the client’s business. This T&A application is compatible with various market devices on offer. It is a data driven approach that helps timely decision making. The shift management software can be integrated to the final monthly output to any payroll ERP system. This employee time tracking application can be integrated to the mobile app available along with the web application.
Benefits
- Attendance and payroll rules processed without manual intervention
- Overtime allocation process streamlined based on employee department
- Reduces the time HR managers spend on administrative and attendance management activities
- Integration with payroll allows to provide compensation accordingly
- Addressing wage theft / unsustainable working practices.
- Overtime cost will be avoided and it saves up to 30%
- Centralized Implementation is possible with 25,000 active employees
- Helps save time, reduce administrative work and prevents compliance risks
Client Testimonial
This face recognition based time and attendance solution helps us to automate the attendance checking process, scheduling of shifts and analyse total time spent on work per day by an employee with the job card allocated.
Introduction
Leading logistic company providing comprehensive freight solution understanding customer needs. They provide Road, Ocean & Air freight services with highly skilled team of experts and digital platform.
Problem Outline
Having multiple location within campus they had complexity in Attendance Management for huge resources. As they don’t have a centralized attendance management solution managing with just ZK Hardware application implementation was quite challenging. Besides, they couldn’t clearly make out the employee total worked hrs as permission / on duty are getting followed in one internal application & overtime gets tracked separately in a different application.
Solution Summary
We provided them our Timecheck web application tailor-made to meet specific business needs. This software application is compatible with various market devices (Biometric, Face device) and is able to integrate the final monthly output to any payroll ERP systems. Availability of integrated mobile app enables HR Manager to be aware of the employee count under each location in real time.
Having done with centralized attendance tracking solution, various modes in the attendance input, dynamic attendance polices along with differential shifts and Comp off policies they could now easily manage employees time and attendance of huge employee count effectively.
This all in one solution enabled them to make data driven decisions, cut down on the amount of time it takes to process payroll, and reduced errors.
Outcome / Result
- Saves Operational cost by 42%
- Ensuring 100% Customer Satisfaction level
- Overtime extra spent will be clearly Comp offed and it saves up to 27%
- Improve visibility by 35%
- Improves productivity by 26%
Client Testimonials
~Time check’s attendance management software helped our HR Manager to manage disparate team attendance, also ensure all policies and procedures are adhered to create accurate work schedules in accordance with the requirements of clients related to timely support and distribution.~
To explore our solution offerings, please provide us your contact details or fill in the enquiry form, one of our team members will be in touch with you shortly.
Introduction
Client belongs to Oil refining and petrochemical Industry that aims to optimize the relationships between the assets (raw materials, energy, equipment, products, and workers) that are basic to all manufacturing sites.
Problem Outline
Attendance Software they own doesn’t automatically calculate overtime based on the rules of the labour Law. For this to happen in an organization with more workers and more departments customization to be done to the standard Time & Attendance software product with ground rules.
Solution Summary
We designed the new configuration module as per labour law, so calculating the Overtime hours for all the employees with all the shifts from every month start was quite easy. This was automated & so no manual intervention was required.
Now admin can define Maximum Overtime Hours per month which is allowed, also they can configure the mail ids to whom it should report if any employee is crossing the Overtime hours allowed Limit. On completion of this 5 days (40 Hrs) limit in a month duration mails will be sent to the Head of that Department stating not to sanction or not to call the employee for overtime work anymore in this month.
This solution arrests the policy breach and also controls the employee from doing / accepting overtime duty even after his limit being crossed for the month. This eliminates the unnecessary cost being spent in Paying fine to labour departments.
At the end of each salary period, overtime will be calculated as per the payroll and overtime rules defined!
Benefits
- Overtime allocation process streamlined based on employee department
- Attendance and payroll rules processed without manual intervention
- Provides admin with critical attendance data to make timely decisions
- Reduces total hours spent each month on summarizing employee attendance
- Integration with payroll allows you to provide compensation accordingly
- Addressing wage theft / unsustainable working practices.
Interested to check out the standard & custom features of Timecheck software, leave us an enquiry to know more.
