Increased Adoption of Biometric Attendance Software by Government Sectors

The government sector employs a very large pool of employees across the spread of the country. The Government of India is working diligently to make India digitally empowered through many initiatives. In prominence is the ‘Digital India’ Programme. This includes the implementation of the common Biometric Attendance System (BAS) with Adhaar authentication.

The programme is working to maintain attendance records centrally, in real-time, of the employees (attendance.gov.in) and its implantation is going on but is meeting stiff challenges. Each sector has different challenges in implementing the new process but so far has been giving positive results.

Government Initiative

The government has mandated all government organisations to adhere to Adhaar Enabled Biometric Attendance (AEBAS). The system initiated by the Prime Minister has been designed to improve punctuality and productivity of government employees. Attendance of employees is authenticated using the Adhaar number generated by the Unique Identification Authority of India (UIDAI). The Biometric Attendance System (BAS) is a cloud-based system that monitors attendance in real-time of government employees, using the AEBAS device for accurate data collection. Let us look at the different sectors that are facing various challenges in implementing the biometric attendance system software.

Education Sector

Education plays a vital role in shaping the youth of our country for tomorrow. Attending school regularly is important as is mandatory and students are also provided with the Adhaar number. Although the government schools have large numbers, here attendance adherence is slack. In this sector comprising of schools, colleges and universities, the problems of recording attendance, buddy punching and errors by software malfunction are real.

Healthcare Sector

Healthcare is one of the fastest growing government sectors and of high priority too. Irregularities and absenteeism of doctors and the healthcare staff is hindering the sector in providing quality care to patients round-the-clock. Therefore, implementation of BAS is necessary and challenging here.

Transportation Sector

Implementing the time and attendance system software is crucial in the transportation sector as the services here are time based. Government transportation involves the railways, airports and state-run bus services. Obviously the massive sector faces equally big challenges. The type of devices and software used for authentication of attendance here must offer long life-span and reliability.

Other sectors of the government include police, para-military and defence forces, power utilities, public works, oil and refinery and many more that all require the implementation of AEBAS for improving productivity and efficiency.

This TimeCheck Software allows an organisation or business to maximise productivity of labour resources while managing documentation and payrolls efficiently. The time and attendance software is reliable and is accessible from many locations, besides being scalable to meet future requirements. To find out more about this effective solution that will benefit your organisation/business, visit our website, or leave us an enquiry.

Prevent Time Theft and ‘Buddy Punching’ of Employees

Any large sized company with a sizeable manpower, faces problems in managing its human resources. One such issue in time and attendance at the workplace is ‘time theft’ and related to it is ‘Buddy Punching’. Buddy Punching is when one employee punches in or out for a co-worker who is not working at that time.

Supervisors of large organisations may not notice the discrepancies of employees all the time. However, Buddy Punching is a kind of Time Theft that should be attended to. If employees are paid by the hour, accurate timekeeping is needed to safeguard the bottom line of the company.

Ways to Prevent Time Theft and Other Issues

Biometric time clocking linked with a time attendance software is the really the apt solution. You can do away with unnecessary paperwork too and avoid timesheet fraud. Fingerprint, hand geometry or facial features are fool proof methods to log in attendance and time on a modern electronic clocking device.

It is also good to have a clear-cut policy and to frame clear rules. Then inform employees of the rules and the consequences if they do not follow them. Inform of the disciplinary procedures that will follow, starting with a warning first.

Advantages of Time and Attendance Software Installation

The right solution would be to install a modern time and attendance software with compatibility to advanced clocking devices, such as a biometric clock. Many functions can be automated too and data can be stored and retrieved with a variety of reports. Open lines of communication between the staff and the workforce facilitates better management and improves accountability at work.

TimeCheck attendance management software allows you to streamline administrative processes & scale up to meet future requirements. It will help maximise labour productivity while managing complex shifts and shift rules.

The mobile based attendance software is friendly and reliable for employers to manage remote workforce. To find out more about this comprehensive solution that will benefit your organisation/business, visit our website, or leave us an enquiry.

Benefits of Incorporating a Modern Visitor Management Software

Any organisation or company with premises, whether small, medium or large, will have their share of visitors to manage. The security personnel could find it difficult to track and manage this task on a daily basis. This is when technology comes to the rescue. A good visitor management software or system can be incorporated to work with your organisation’s installed systems. It can complement your administration, security and time & attendance systems which are in place, help improve efficiency and offer a better experience to all involved.

Registering Process

Any visitor (or temporary worker) coming in will have to be registered at the reception or time office or by any authorised person assigned. Basic information of the visitor(s) has to be captured, such as name, company’s name, address, ID proof, etc. Items carried by the visitor should be entered into the records and then allowed or disallowed entry as per the company rules or practice. A picture of the person visiting too can be captured and stored. In case of high-level security, a fingerprint recording machine or bio-metric devices can be used to record identity of the visitor.

Identification Badges and Tracking

After gathering all necessary information, the administrator issuing a Visitor Pass/Visitor Identification Badge, can counter-check it by sending SMS to the mobile phone, or email to the address. If there’s a vehicle, just tag it along with the visitor’s badge issued. The badges can be printed and even issued online, can include personal details and include a code number or barcode as necessary. This method also helps in tracking the visitor or temporary employee over time.

Security and Reports

Badges can be verified/scanned at every department, or at every level of entry/exit points. Records can be maintained for repeat visitors/temporary workers as required over time. A visitor’s stay or movement can be scheduled as per requirements. The system can also enable viewing or generating reports from info stored at the database.

The visitor management system software should ensure protection from unwanted intrusions and secure the premises. The system should be able to define access areas and prevent trespassing with proper check-ins and monitoring.

Appointments and Notifications

The system should be able to create appointments for the visitor to the organisation via a request or application through phone or website, to facilitate the normal operations of the organisation. With the help of a mobile app or website, notifications can be sent as per requirements, even to the host. A reply too can be facilitated for the visitor to respond if needed.

The visitor management system should be scalable to meet future needs and be integrated with other solutions and systems on-site and supported by proper backup on the database for any future retrieval.

To know more about this unique solution from TimeCheck software, that is beneficial for your organisation/unit, contact us or leave us an enquiry.

How Can Healthcare Organizations Benefit from an Attendance Software?

The healthcare sector has a unique way of functioning. Most of them have working hours for staff staggered out to keep the units running on a 24-hour basis throughout the year.

Challenges of The Sector

Such extended operations pose challenges in managing staff and schedules of healthcare workers under a 24-hour model and to meet the need of consistent staffing to service patients. The system has to monitor overtime costs, create rosters, allow shift changes at regular frequency. The attendance tracking software in consideration should have the answer to control rising expenses associated with staff rotation and record management.

Adaptable Time and Attendance Software

Whatever industry or sector an organisation is in, be it healthcare, retail, construction, hospitality or any other sector, most HR managers have issues in shift scheduling to accommodate employee requests, absence or other issues, while ensuring the operations are not affected and all things run on time.

A modern healthcare time and attendance software can help to automate the making of schedules in a healthcare organisation. It can manage pay rule variations to meet workforce needs, such as the nursing staff. As you create a schedule you take into account the skill sets of employees and their availability, to meet the labour demands of every shift and of the payroll. The time tracking software can calculate payroll in a simple way and avoid payroll errors for the benefit of all stakeholders.

Beneficial to Employees and Employers

The staff and healthcare workers are benefited by the ability to request shift swaps and time-off without any hassles, directly through an online system, through which the managers in charge too can review the request and act accordingly.

TimeCheck is a very capable web and mobile based time and attendance software that meets most of the critical requirements of a healthcare organisation. The software costs lesser than a proprietary solution designed exclusively, but comes with all advantages. It can be customised and also integrated with a current system that’s running in the hospital or healthcare centre.

This system allows you to streamline administrative processes and maximise labour resources while managing complex shifts, mobile employees and complex pay rules. The software can be supported by a mobile app if the healthcare organisation requires, when employing a large workforce over many locations.

To find out more about this unique solution from TimeCheck software, that is beneficial for your organisation/sector, contact us or leave us an enquiry.

A New Approach To Track Employee Attendance

Accurate tracking of time and attendance data is crucial for modern day businesses, to meet today’s workforce flexi workhours. Manual attendance systems face problems if there are multiple approval layers. However, a streamlined software system that’s scalable can survive in a highly competitive market. Attendance tracking software will improve the efficiency of the company’s operations and aid in controlling costs.

Employee attendance tracking can be done in many ways for example door/room swipes, mobile apps or by timesheets. Employers need an automated time & attendance management system that captures information for faster processing and reporting. The modern time and attendance system uses GPS technologies to capture clock in times of employees working at multiple and remote locations. With the help of networking and mobile devices employees can clock in from anywhere, this is really effective for organisations with multiple branches at multiple locations.

Automate Time Tracking with a solid time and attendance software solution gather timely, accurate information that will be useful for analysis, reporting and various other HR functions. When automated, it is capable of processing information very quickly for useful review, reporting and supporting the payroll system, thus facilitating accurate and timely payments also. It’s high time you adopt a digitally capable time & attendance system, if you haven’t already. Get an easy to configure employee attendance tracking system that can exchange data among a variety of applications.

TimeCheck is a very capable web and mobile based time and attendance software that has all advantages, can be customised and also integrated with your current systems. To get more details on the right solution, contact us with your needs.

A Simplified Employee Shift Scheduling Software Solves Your Problems

For any modern day business or industry, accurate tracking of time and attendance data is important. Organisations have to manage employees’ schedules efficiently and accurately, without affecting the costs and functioning of the organisation. Using spreadsheets to track employee shifts is not enough and an efficient but simplified employee shift scheduling software can remove the frustration of making frequent changes in schedules for supervisors and managers assigned with the task.

Whatever industry or sector an organisation is operating in, be it healthcare, retail, construction, hospitality or any other, most managers have headaches in shift scheduling to accommodate employee requests while ensuring the business is not affected and all needs are met in time. The time and attendance system with shift scheduling can save much time and money. It can streamline employee scheduling, accommodating whatever changes needed, shortened work weeks and absence, or any other challenges.

TimeCheck is a very capable web and mobile based time and attendance software that has all advantages, can be customised and also integrated with your current system. The time tracking software has the features to track shift-in, shift-out, break hours, early exit, late hours, cumulative work hours and others. The time management software will use the data gathered to give relevant reports to the HR department.

The scheduling module can be configured to suit the needs of your business or organisation to present daily, weekly or monthly calendar schedules. Some scheduling can be automated to rebuild the shift scheduling. The solution also provides employees and managers an easily usable and understandable interface with familiar features. The shift calendar can help managers to increase employee numbers on a shift and check whether employees are following their schedules.

Another point to check is your smart time and attendance system is scalable to meet future requirements. Alerts and notifications can also be generated by the system. The online time and attendance software can be supported by a mobile app if the organisation requires, when employing a mobile workforce. To get more details on the right solution from TimeCheck software for your business or industry, contact us with your needs.

Ask These Questions Before Buying Time and Attendance Software

Whatever business or service you are running, if it involves employees and working hours with payroll, it is about time to go in for a time clock system, literally. Consider a smart time and attendance software.

Nevertheless, today web based attendance software are more affordable. Another compelling reason for switching over to an efficient online time and attendance software based is that it is accurate & reduces time effort.

The following are some basic questions that will help you select and buy a new, modern time and attendance software.

How many people work at your company? Where do your employees work from?

The bigger your company is, the more advantageous is an automated time and attendance software. If your employees work at one destination, the system can be installed on site. However, if they work from other locations too, or in the field, the software should be able to support and link all locations and even be supportive by means of providing the attendance through the GPS enabled mobile device.

What type of system would you opt for? What kind of support do you need for a time & attendance system?

There are many types of systems available nowadays to choose from. Some systems use employee biometrics to record accurately time punching. For example, they can be fingerprint time attendance scans, facial recognition scans, or even retina scans.

Not only does your time and attendance system need right equipment and software, it would need a live customer support service to assist you & attend to your requirements even after sales.

What are your reporting & compliance needs?

If you are following regulations and standards, look for the right time & attendance software that will satisfy/cater to your reporting and compliance needs, as it will help greatly for expansion.

These questions will help you make an honest assessment of your process and practices, which can guide you towards your purchase decision.

TimeCheck is a time attendance software that is web/mobile based. It is easily customisable to the company’s business needs. It can be effortlessly integrated with other legacy systems, devices, payroll and existing software, to the benefit of the company and employees. For more details, contact us or leave us an enquiry.

Adapting a RFID Attendance System Can Reduce Problems at the Workplace

The market offers many solutions for access control, but hardly any can match the benefits of the RFID integrated attendance software system. Controlling and restricting entry of workforce, or people, to the workplace is a necessity, especially in terms of safety and security.

Methods of access include entering of PIN codes or using access cards. However, both are vulnerable for various reasons. Time and attendance systems have been developed to effectively support a system to control access of identified persons, or to restrict certain areas for some, or to limit entry for certain hours, or a combination of these settings. However, in this scenario a RFID attendance system can offer the right solution for attendance tracking.

Advantages of a RFID Attendance System

  • Quick to record attendance, is contactless and with simultaneous operation capability.
  • The system does not require a computer and a standalone device can do the job, needing only a small space.
  • It can prevent a buddy punching in, or out, for another employee.
  • Save costs by integrating the RFID software into your attendance system.
  • Easily verify credentials of employees or contractors entering the premises.

A company or organisation adapting this system can take advantage of smart technology to secure the worksite and automate the ID system, by modifying it to the workplace, building and location. There’s also the convenience for users in carrying RFID cards or tags, or wearing RFID wristbands.

Our TimeCheck Software Solution is capable of integrating clocking devices, such as a RFID reader and offer a tailored solution, simplifying the time & attendance process. TimeCheck is a web & mobile based enterprise grade employee attendance software that can be seamlessly integrated with third party applications. It can be customised with various filtering options to get wide range of reports.
Contact us with your unique needs or leave us an enquiry.

Must-Have Features of Effective Time and Attendance Software

Accurate tracking of employee hours is necessary for every business enterprise. Timely data recorded, ensures timely payroll processing. It helps enforce attendance and time-off policies of the company. To make the tracking and gathering of data more efficient, and to cut down time-consuming and cumbersome tasks in the process, the right time and attendance software has to be chosen and customised.

This is where a versatile software like TimeCheck can play a vital role, like in gathering reliable data that can be recorded and used later for reporting and other tasks. Proper tracking of work hours and related data can help reduce costs for the company, besides improving productivity and ROI.

Some of the best features to have in the system:

  • Well-maintained recording devices are needed. Various time recording devices, like a wall-mounted card swiping machine, actually an updated version of the biometric system, can record the hours and transfer data to a computer system, where attendance and employee hours are accurately calculated to the benefit of employees and company.
  • Mobile attendance feature for remote employees. Employees who work remotely can be tracked by the HR administration via a mobile accessible system. Cell phones can be deployed to collect or record data regarding attendance, movement and work hours done. This data ca be integrated with the payroll system for accurate results.
  • Get an attendance system that integrates well. Capturing the data is only one part of the solution. Processing the data is the other part that software does with seamless integration. This is critical for time and payroll calculation.
  • Automate for regulatory compliance. Accurate tracking also helps meet many regulatory requirements. The solution should be built to easily comply with government and international policies and guidelines.
  • Attendance software and tracking system should help administrative and reporting tasks. The best time and attendance software should be intuitive to use in the daily process. Before purchase, a demo can give the company a chance to trial the system. The software should be comprehensive and scalable to meet future needs.
  • Select a Cloud hosted system. Accurate attendance records help in controlling labour costs. However, the system could be expensive if installed internally and linked with hardware. So, opting for a tracking system that’s cloud-based, offers an easier and cheaper solution.
  • Keep the process online and centralise it. Choose a solution that is fast, simple, trouble-free and online for easy accessibility. It will help in easy centralisation of the system. Easy for both management and employees to record work hours and other data for processing later.

To install an attendance tracking software that precisely helps you manage employee attendance in real-time. For more details, contact us or leave us an enquiry.

Benefits of Attendance Management Software for Employees & Employers

Any business having a team of employees at work, whether in multiple shifts during day or night, or have third-party payroll employees, need a good attendance management software to calculate the wages and salaries due to be paid. Employee attendance tracking software solution will keep a track on employees and their cumulative working hours accurately and helps organisation save cost & improve employee productivity.

By integrating this automated time tracking software with your payroll software you can reduce labour intensive work involved in payroll processing and ensure on time payment of salaries. The attendance software of today is capable of remote tracking of attendance and can integrate with a fingerprint time attendance system. The data gathered from multiple locations in real time can be held in a cloud based platform, which is easily accessible and can be analysed to extract reports, take decisions at a short notice. Shift rostering, on duty & comp-off, yearly leave closure all can be managed effortlessly from anywhere in just a click.

Advantages of Attendance Management Software

  • Accurate & timely salary reports data for payroll.
  • Real-time attendance tracking and instant corrections of discrepancies.
  • Live monitoring for time attendance and centralized management.
  • User-wise processing and multiple shifts management.
  • Instant notifications for approvals and automatic scheduling of reports enabled.

The attendance management system for office or work floor, can double up as an employee self-service portal. Time-off, vacation days and sick leaves, can all be entered and the software can automatically deduct the time off taken. The same goes for overtime too. By documenting time at work correctly, punctuality levels can be checked and will ensure that work and business doesn’t get affected. The attendance management system has modules in-built to help in HR planning and work schedules, to improve efficiency and productivity.

The integrated time-clock and payroll software can easily process salaries and wages due to staff and workers, in a business organisation with multiple divisions. TimeCheck is a versatile time and attendance software also providing remote attendance solution. To know more, contact us or leave us an enquiry.