Archives: Case Studies

Client is a public limited company, having two power plants in operation. Client requirement was to enhance their Time and Attendance software solution with custom features.

Business Requirement

Client’s primary need was to track employees shift time only from his actual shift time even if he is early to the work.

Employee late hours after shift time commencement should be calculated in late hours, as well the shift time will start from his shift in time.

They also asked for enhancing the overtime calculation module, to be made to calculate employee working separately for Weekly off days and Holidays.

In addition to the above specified needs they also preferred to have a Muster Roll report that has provision of selecting any 30 days.

Solution Offered

Our team of professional studied the requirement and came-up with enhancement features to be done in the Time & Attendance system.

• Provision has been given in the employee shift module to calculate employee shift hours from the actual shift time even if they are early to allocated shift
• For certain employees the automatic provision was set to consider the early entry before shift hours as worked hours
• As stated in their requirements we have given provision in the shift time settings module for the users to automatically configure OverTime on Holidays and OverTime on Weekly off separately
• In Muster roll report user is enabled with date picker, so as per the date range selected by the user the report will be dynamically loaded for any 30 days respectively.

Benefits

The client is one of the leading manufacturers of precision instruments like scales and analytical instruments for professional use.

Business Requirement:

Client preferred to procure Employee Time and Attendance Software which can be integrated with their existing biometric device where shift time data alone can be captured. They wished to automate time tracking & get insight reports for analysis. Below specified features are requested for with approval workflow & email triggering option for reporting & sanctioning levels.

• Online leave & permission request features
• Flexible shift Time In and Time Out calculation
• Compoff configuration / approval reports
• Onduty apply /approval reports

Solution:

Our team at TimeCheck Software came-up with a software application that is developed to satisfy’s all client needs. Now with Timecheck software being integrated with the device the client can collect real-time data from various terminals across the organisation.

• Organisation employees can apply for leaves prior and get status (Pending, Forwarded, Approved, and Rejected) e-mail from each authority at every stage, get their leave permission reports for any specific period on his own
• Respective reporting & sanctioning authorities will get e-mail, they can forward / reject or approve. This status mail will be triggered to all stake holders specified in the leave permission work flow chart.
• Authorised person will have privilege to set different leave policy for different grade of employees. Further manage employees
• Comp-off leaves by configuring the minimum employee work hours, expiry / validity days to avail half day & full day compensation.
• On duty request by viewing the request & approving / rejecting it

Now with TimeCheck, Employee time & attendance tracking software at their facility they are able to get any particular report at any time effortlessly.

Benefits

The Client is a 25 year old leading group of companies with its presence in more than 8 industry verticals including trading, baking, automation, oil field development etc in UAE with over 900 employees working for them.

Business Requirement

With around 36 branches in various parts of UAE & with 900 employees working on various shops the client was facing major difficulty in project allocation & shift allocation for employees. Actually the same employee will be working on different projects in a same week. Another difficulty the client faced was preparing the data for the number of projects & hours each employee have worked in a particular month. The client wanted a real time solution for handling the above problems along with the provision to generate report for location / project wise employee overtime hour calculation as there may be normal overtime / weekly off overtime & holiday worked overtime hours.

Solution

We @ TimeCheck studied the client’s requirements carefully and came up with a suitable solution as follows:

A customized solution was offered to capture the location details of any employee through the device when they punch in. A separate module called Project Master was created to facilitate the customer to create the details of various projects in various locations and to manage the same. This screen will have the various ascpects of the Project details to maintain like project ID, name, location and like shift allocation report employees can take their project allocation details through it.

TimeCheck also provided Project allocation Import feature through which employee project allocation can be planned and done on monthly basis. We came up with a customized report – Employee Project wise worked details report. This report provides the comprehensive details of Project ID, Normal Working Hours, Normal Overtime worked days, Weekly off Days worked, Holiday Days worked in the project.

Benefits

The client is a leading pump manufacturer having global presence in 100 plus countries. With decades of experience they serve clients with products which consistently meet the quality expectations.

Business Requirement

Client requirement was canteen management solution they found manual maintenance of food planning & consumption as a tedious and time consuming task. They preferred to have a software application that automatically records all the canteen activities and facilitates the canteen manager to mange it easily & effortlessly.

Solution Offered

We developed a user friendly Solution with key features that entirely cater to the canteen Management needs of the client. Employee can review the cost of food, availability and place their order for any breakfast, lunch, dinner well in advance at the time of shift-in itself using specific functional keys in the bio-station device.

The application was designed & developed with key features wherein canteen manager can take department wise / organization wise reports on orders placed for breakfast / lunch / dinner. This food planning report assists the manager to make food plan appropriately for the whole day all shift workers without any confusion.

Food consumption report provides details on employee food consumed details as well Food Types, this enables the manager to accurately calculate the value of consumed foods by each employee. Month wise Report s can be generated for Individual Employee / Department wise and Organization wise.

Benefits

The client was one of the state government organizations, aimed at giving the people an opportunity for bringing their requirements, wishes or grievances to notice; on the other hand they make the measures and policy to know better by the people.

Business Requirement

Client required Time and attendance management solution to calculate their employee’s overtime, which should not be within shift in and shift out punches made by the employee. It should be calculated with the separate punch type. While doing overtime sanction there should be an option to approve that as payment or comp off, for discrepancy entry different punch types is required .Along with that lunch hours deduction has to be done in two different ways.

Time & Attendance solution provided with

• Usually overtime will be calculated based on the Shift In and Shift Out punches kept by employee. But as per the client requirement we have changed the option for overtime calculation ,with different punch type
• Overtime approval is provided with separate option to select the approval category for the worked hours under Comp off or Payment type
• Discrepancy module had provision to select the Punch types like Lunch Out / Lunch In / Break Out / Break In etc, If any wrong punch type has been made, then those punches will be displayed appropriately under the In and Out Punch types as drop down
• Changed the lunch hrs deduction functionality as per client request, and made that to be applicable for both the situations if the Employee do both Lunch out and Lunch in punches means that difference alone will be deducted. If there is no lunch punch means the defined lunch hour will be deducted

Benefits

The client is a state government organization which conserves, maintains and expands unique and complex natural forest resources.

Business Requirement

Client preferred to enhance existing application with features which would enable them not only track employee late hour but also its instances so as to automatically detect his CL if exceeded the limit preset. They also specified that they wish to have a provision to generate & view muster roll data for any chosen period of days.

Solution Offered

Our Timecheck team of developers studied the requirement and came up with a solution to enhance their existing application as per their specification. New configuration field has been setup in the system to verify the privilege for each employees based on their company policy and now organization could generate report on employee late coming instances which would automatically lead to detect the CL if the preset limit for that employee has exceeded and also get muster roll report for preferred calendar days. This helps to spot exceptions in an easy manner.

Benefits

The client is one of the leading manufacturers of a well integrated range of consumer products in UAE. Their business segments are Impulse Foods, Agri Business, Oils & Fats, Packaging, Sales and Distribution.

Business Requirement

1. The employee strength in the organization is large and they will be working in various departments. Thus the allocation of the shift becomes complicated to the HR department which has to be simplified.

2. As there are lots of departments in the organization, the process of shift allocation and confirmation by HR will be a hectic one. Instead they asked for a provision where respective department will allocate the shifts and HR person can provide approval.

3. As there are lots of departments in the organization, the process of shift allocation and confirmation by HR will be a hectic one. Instead they asked for a provision where respective department will allocate the shifts in export document and HR person can provide approval by importing the same data.

4. Managing the employee time and attendance through Manual Time Entry screen should be easy when the device gets faulty. Updating / recording of employee IN and Out Time need to be simple.

5. Need new report to view the employee’s punch which is matched by the system slots like Shift In, Shift Out, Break etc.

6. Grace time for Shift In and Shift out will be revised very often, so a provision is required to do it easily.

Solution Offered

1. Shift allocation CSV import feature has been provided in the shift allocation module to make shift allocation easy.

2. Provision for exporting the shift allocation has been given.

3. Provision for Shift modification in the excel view has been done in the shift allocation modification screen so that it will be very easy and simple.

4. Manual Time entry CSV import feature has been provided in the Manual Entry screen to update bulk employee manual IN and Out time entry in one shot if the device gets faulty

5. New report has been designed and provided which will automatically match the various punches made by the employees with the predefined company system.

6. Feature to modify the Shift Grace times for both Shift In / Shift Out flexibly was added.

Benefits

The client is an established industrial investment group based on UAE, who have implemented some of the most successful projects in UAE region in fields as diverse as medical devices, tissue paper production, weaving, technology transfer and business consulting.

Business Requirement

As employees can work in flexible timings, the client wanted a provision to include or neglect the extra hours worked before shift or after shift for overtime calculations.

Exception hours have to be calculated for flexible timing employees and report has to be generated.

User defined remarks for specific customized punches like smoke out, personal out has to be provided so that the details of the employee punches can be displayed under the corresponding remarks in the report.

Solution Offered

Provision to disable or enable before shift or after shift working hours of flexible timing employees has been provided. As the employees have flexible timing options, they may come before shift time or work even after shift time but if the organization feels the worked hours is not productive then the Overtime Time worked hours can be skipped from the salary calculation.

All the exception reports have been loaded in the configuration screen, depending on the selection it will be calculated and displayed in the respective reports.

Separate table has been provided to furnish the required User defined remarks for some customized punches and depending on the employee punch ID received by the system the respective remarks will be automatically updated in the respective employee’s report.

Benefits

The client owns and manages the operation and aerospace operational activities of Airports located in Dubai, UAE.

Business Requirement

Client needed Time & Attendance solution with customization filter in reports for Employee type and Employee category. They also wanted to implement the time attendance system to enhance airport staff management and prevent the access of unauthorized persons.

Technologies Used

ASP.NET, C#, Crystal Reports and SQL Server

Solution Offered

TimeCheck’s Time & Attendance solution has been provided to the client with the following features.

• TimeCheck Organization Management feature to define organization level hierarchy like Company, Region, Branch, and Department. In addition to that user can group multiple companies and manage their organization level hierarchy in a user-friendly manner
• TimeCheck’s Shift Management feature helps in allocating shifts, temporary shifts and implementing shift exchange between any two employees in a much simpler way
• For complex Shift Management in an organization, user can use Shift Pattern and Shift Roster features to assign shifts for a huge employee base with just a single click
• In all the standard reports other than mustor roll / organization setting, Employee type and Category filter has been provided to retrieve the record easily and effectively
• Standard reports for Time & Attendance such as Online Leave Application & Approval, Online Permission Application & Approval
• Year Closure features to carry forward the leave balances to next year
• Audit Trial Handling & Manual Time Entry options

Benefits

The client is one of the India’s state government organization Motor vehicle department which provides the service around 75 locations in all over the state.

Business Requirement

1.Employee ID Card requestion and approval need to be handled systematically in the application.

2.For Endorsing ID card request digital signature is required

3.Separate tour and training activities of the employees need to be tracked in a separate module

4.Separate Mail triggering functionality is required which should carry the formatted template for leave / permissions / Id card requests separately

5.Separate User profile tracker need to be implemented

Technologies Used

ASP.Net, C#, SQL server & Crystal reports

Solution Offered

• Provision to all the employees for requesting their ID card through the application has been done in a simplified manner. Also requistion will get posted to the appropriate authorities by the application
• Separate module for ID card approval has been provided and while authority approves any request then automatically his/her digital signature will be placed in the ID card
• Separate modules has been provided in the application for handling the Employees training visits and outside tours with requests and approval functions
• Provision for the admin user to create the Email template and to do the Email configuration has been provided
• Separate user profile module has been provided for the admin user alone to know the user profiles who are all currently logged in

Benefits