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A Simplified Employee Shift Scheduling Software Solves Your Problems

For any modern day business or industry, accurate tracking of time and attendance data is important. Organisations have to manage employees’ schedules efficiently and accurately, without affecting the costs and functioning of the organisation. Using spreadsheets to track employee shifts is not enough and an efficient but simplified employee shift scheduling software can remove the frustration of making frequent changes in schedules for supervisors and managers assigned with the task.

Whatever industry or sector an organisation is operating in, be it healthcare, retail, construction, hospitality or any other, most managers have headaches in shift scheduling to accommodate employee requests while ensuring the business is not affected and all needs are met in time. The time and attendance system with shift scheduling can save much time and money. It can streamline employee scheduling, accommodating whatever changes needed, shortened work weeks and absence, or any other challenges.

TimeCheck is a very capable web and mobile based time and attendance software that has all advantages, can be customised and also integrated with your current system. The time tracking software has the features to track shift-in, shift-out, break hours, early exit, late hours, cumulative work hours and others. The time management software will use the data gathered to give relevant reports to the HR department.

The scheduling module can be configured to suit the needs of your business or organisation to present daily, weekly or monthly calendar schedules. Some scheduling can be automated to rebuild the shift scheduling. The solution also provides employees and managers an easily usable and understandable interface with familiar features. The shift calendar can help managers to increase employee numbers on a shift and check whether employees are following their schedules.

Another point to check is your smart time and attendance system is scalable to meet future requirements. Alerts and notifications can also be generated by the system. The online time and attendance software can be supported by a mobile app if the organisation requires, when employing a mobile workforce. To get more details on the right solution from TimeCheck software for your business or industry, contact us with your needs.

Ask These Questions Before Buying Time and Attendance Software

Whatever business or service you are running, if it involves employees and working hours with payroll, it is about time to go in for a time clock system, literally. Consider a smart time and attendance software.

Nevertheless, today web based attendance software are more affordable. Another compelling reason for switching over to an efficient online time and attendance software based is that it is accurate & reduces time effort.

The following are some basic questions that will help you select and buy a new, modern time and attendance software.

How many people work at your company? Where do your employees work from?

The bigger your company is, the more advantageous is an automated time and attendance software. If your employees work at one destination, the system can be installed on site. However, if they work from other locations too, or in the field, the software should be able to support and link all locations and even be supportive by means of providing the attendance through the GPS enabled mobile device.

What type of system would you opt for? What kind of support do you need for a time & attendance system?

There are many types of systems available nowadays to choose from. Some systems use employee biometrics to record accurately time punching. For example, they can be fingerprint time attendance scans, facial recognition scans, or even retina scans.

Not only does your time and attendance system need right equipment and software, it would need a live customer support service to assist you & attend to your requirements even after sales.

What are your reporting & compliance needs?

If you are following regulations and standards, look for the right time & attendance software that will satisfy/cater to your reporting and compliance needs, as it will help greatly for expansion.

These questions will help you make an honest assessment of your process and practices, which can guide you towards your purchase decision.

TimeCheck is a time attendance software that is web/mobile based. It is easily customisable to the company’s business needs. It can be effortlessly integrated with other legacy systems, devices, payroll and existing software, to the benefit of the company and employees. For more details, contact us or leave us an enquiry.

Adapting a RFID Attendance System Can Reduce Problems at the Workplace

The market offers many solutions for access control, but hardly any can match the benefits of the RFID integrated attendance software system. Controlling and restricting entry of workforce, or people, to the workplace is a necessity, especially in terms of safety and security.

Methods of access include entering of PIN codes or using access cards. However, both are vulnerable for various reasons. Time and attendance systems have been developed to effectively support a system to control access of identified persons, or to restrict certain areas for some, or to limit entry for certain hours, or a combination of these settings. However, in this scenario a RFID attendance system can offer the right solution for attendance tracking.

Advantages of a RFID Attendance System

  • Quick to record attendance, is contactless and with simultaneous operation capability.
  • The system does not require a computer and a standalone device can do the job, needing only a small space.
  • It can prevent a buddy punching in, or out, for another employee.
  • Save costs by integrating the RFID software into your attendance system.
  • Easily verify credentials of employees or contractors entering the premises.

A company or organisation adapting this system can take advantage of smart technology to secure the worksite and automate the ID system, by modifying it to the workplace, building and location. There’s also the convenience for users in carrying RFID cards or tags, or wearing RFID wristbands.

Our TimeCheck Software Solution is capable of integrating clocking devices, such as a RFID reader and offer a tailored solution, simplifying the time & attendance process. TimeCheck is a web & mobile based enterprise grade employee attendance software that can be seamlessly integrated with third party applications. It can be customised with various filtering options to get wide range of reports.
Contact us with your unique needs or leave us an enquiry.

Must-Have Features of Effective Time and Attendance Software

Accurate tracking of employee hours is necessary for every business enterprise. Timely data recorded, ensures timely payroll processing. It helps enforce attendance and time-off policies of the company. To make the tracking and gathering of data more efficient, and to cut down time-consuming and cumbersome tasks in the process, the right time and attendance software has to be chosen and customised.

This is where a versatile software like TimeCheck can play a vital role, like in gathering reliable data that can be recorded and used later for reporting and other tasks. Proper tracking of work hours and related data can help reduce costs for the company, besides improving productivity and ROI.

Some of the best features to have in the system:

  • Well-maintained recording devices are needed. Various time recording devices, like a wall-mounted card swiping machine, actually an updated version of the biometric system, can record the hours and transfer data to a computer system, where attendance and employee hours are accurately calculated to the benefit of employees and company.
  • Mobile attendance feature for remote employees. Employees who work remotely can be tracked by the HR administration via a mobile accessible system. Cell phones can be deployed to collect or record data regarding attendance, movement and work hours done. This data ca be integrated with the payroll system for accurate results.
  • Get an attendance system that integrates well. Capturing the data is only one part of the solution. Processing the data is the other part that software does with seamless integration. This is critical for time and payroll calculation.
  • Automate for regulatory compliance. Accurate tracking also helps meet many regulatory requirements. The solution should be built to easily comply with government and international policies and guidelines.
  • Attendance software and tracking system should help administrative and reporting tasks. The best time and attendance software should be intuitive to use in the daily process. Before purchase, a demo can give the company a chance to trial the system. The software should be comprehensive and scalable to meet future needs.
  • Select a Cloud hosted system. Accurate attendance records help in controlling labour costs. However, the system could be expensive if installed internally and linked with hardware. So, opting for a tracking system that’s cloud-based, offers an easier and cheaper solution.
  • Keep the process online and centralise it. Choose a solution that is fast, simple, trouble-free and online for easy accessibility. It will help in easy centralisation of the system. Easy for both management and employees to record work hours and other data for processing later.

To install an attendance tracking software that precisely helps you manage employee attendance in real-time. For more details, contact us or leave us an enquiry.

Benefits of Attendance Management Software for Employees & Employers

Any business having a team of employees at work, whether in multiple shifts during day or night, or have third-party payroll employees, need a good attendance management software to calculate the wages and salaries due to be paid. Employee attendance tracking software solution will keep a track on employees and their cumulative working hours accurately and helps organisation save cost & improve employee productivity.

By integrating this automated time tracking software with your payroll software you can reduce labour intensive work involved in payroll processing and ensure on time payment of salaries. The attendance software of today is capable of remote tracking of attendance and can integrate with a fingerprint time attendance system. The data gathered from multiple locations in real time can be held in a cloud based platform, which is easily accessible and can be analysed to extract reports, take decisions at a short notice. Shift rostering, on duty & comp-off, yearly leave closure all can be managed effortlessly from anywhere in just a click.

Advantages of Attendance Management Software

  • Accurate & timely salary reports data for payroll.
  • Real-time attendance tracking and instant corrections of discrepancies.
  • Live monitoring for time attendance and centralized management.
  • User-wise processing and multiple shifts management.
  • Instant notifications for approvals and automatic scheduling of reports enabled.

The attendance management system for office or work floor, can double up as an employee self-service portal. Time-off, vacation days and sick leaves, can all be entered and the software can automatically deduct the time off taken. The same goes for overtime too. By documenting time at work correctly, punctuality levels can be checked and will ensure that work and business doesn’t get affected. The attendance management system has modules in-built to help in HR planning and work schedules, to improve efficiency and productivity.

The integrated time-clock and payroll software can easily process salaries and wages due to staff and workers, in a business organisation with multiple divisions. TimeCheck is a versatile time and attendance software also providing remote attendance solution. To know more, contact us or leave us an enquiry.

Choose the right Time and Attendance Software for your business

If you are on the lookout for an efficient and useful Time and Attendance Software, you’ll find innumerable offerings by various companies. Consider a provider able to develop a custom software solution and provide good after sales support. Choose from a provider with a reputation for good customer support, with the product offering value addition and software stability.

Study Your Requirements

First, prioritise your requirements and carefully select the type of software and hardware suitable, or required for your operations and particular industry, as it should be easily scalable, upgradable and offer a good user experience over time.

Check Hardware & Software Integration Feasibility

Also check out the clocking systems offered, or to be integrated. Find out whether they are web-based ones, biometric or trackable cards, clocking devices. The software must be capable of extracting out a variety of reports from the attendance and time-clock system it is connected with.

The software must be easily integrated with other relevant systems that exist in your company and connect with a reliable payroll software, offer accessibility from anywhere and anytime when management deems need.

System Scalability & Support Service

The system operated over a lifespan should offer tangible benefits and ROI, which the supplier has to explain. Be clear also about the project management and implementation criteria involved, so as to obtain the best out of your resources and data.

You should be able to build upon the system and the key areas of improvement, besides enjoying a healthy product lifecycle from the solution. Clarify about initial training and ongoing support for the system provided to your time and attendance department.

Our TimeCheck software solution is capable of simplifying the time & attendance process. It is a web & mobile based enterprise grade employee attendance software that can benefit through seamless integration with third party applications. It can be customised to get extensive list of reports with various filtering options. Contact us with your unique needs.

Ensuring Field Workforce Are On-Time In a Remote Location

Geo-fencing technology has opened the way to the virtual fencing of locations, to capture attendance of a desired audience or group of users, or employees. It is being adapted to various uses in our daily life and providing more security over defined virtual boundaries.

As the technology advances, time and attendance software has become capable of establishing geographical areas to limit where an employee is allowed to punch in or out, etc. Harness the power of geofencing technology using mobiles or wireless devices and manage attendance of your mobile workforce, like field staff out on marketing or service tasks.

The advantages of Geo-fencing can be harnessed by installing time and attendance software for monitoring a large workforce punching in or out of a geographical area, virtually fenced by the administrator.

Advantages of virtual fencing time tracking mobile app

  • Help in on-time management of mobile field staff, monitor movement and automate time-cards and monthly schedules.
  • Help in security, as an employee or staff access-card or device can trigger an alert, if attempting an unauthorised entry or exit.
  • Record real-time location-based data depending on the configuration of the system, text messages, or alerts, or push notifications, can be generated.
  • Allowing staff to log time from different locations within the area of virtual fencing, plus prevention of time-theft and unwanted purchases.
  • Save costs by administering time-in/out of shifts of remote employees and ensure that you get accurate attendance data.

TimeCheck is a versatile time and attendance software capable of integrating other legacy systems, mobile devices or existing software (like Payroll software) of an organisation, to yield greater cost benefits and productivity, even with a mobile workforce and for organisations with plants/ factories in multiple locations.

Post your enquiry to get more information about our remote attendance management solution. We’ll get back to you at the earliest.

Advantages of Digital Transformation in HR Attendance Tracking

In today’s time digital tools have become essential for businesses to improve productivity. Speed and efficiency are the key factors that many business processes get automated to make things better. As HR practitioners have hundreds of other responsibilities, for instance to carry out repetitive time process is cumbersome & employers think of deploying a robust system to automate it.

HR attendance tracking can be digitized and automated to manage heaps of data better and derive useful nuggets of information from it. Advanced Attendance Tracking Software works seamlessly with any kind of hardware like biometric devices, smart cards, Face recognition devices & provides complete picture of employee attendance.

Advantages of this HR practice being digitalized include the following:

  • Digital Transformation of HR attendance tracking diminishes manual effort of time keeping and reports employee time & attendance at a very quick pace
  • Enabling employees to access their own information online and reduces their dependence on the HR for any confusion regarding attendance and payroll
  • Salary that gets processed is highly accurate even with flexi shift, cumulative work hours, on duty, limited overtime approvals, roster & various shift pattern in company HR policy
  • Having a centralized system makes easier for managers to track clock-in & clock-outs of their department employee and see to how much time off they have accrued or used
  • Streamlining HR attendance tracking with realistic view of productivity levels show advancements in employee timeliness & also reveals payroll savings

To get above benefits & have intuitive customizations to the software as per your company norms Contact us. We will ease HR’s burden & create a win–win situation for both employer & employee.

Manage Workforce Attendance with Fully Automated Time & Attendance Software

Time and attendance device provides cost savings and convenient ways for employee time attendance tracking. This software has replaced traditional attendance and leave management methods and automated the process by directly storing attendance information on a central database. To streamline employee attendance tracking process with enhanced efficiency configure it with your company leave policy & take the hassles out of your people & processes.

Task Management

By implementing this award-winning software HR manager can easily address Human capital issues and enhance overall accuracy with regards to employee attendance data. Multilevel approval for any leave / Shift change / Overtime request through hand phones on the go lets balance the priority work for completion that day, allocate alternate replacement resource who could meet the given timeline.

Intuitive Dashboard

To increase the company’s bottom line earning you can see to the intuitive dash board track & analyze on employee activity like late in, early out, on-duty, comp-off and shift-change reports from the employee portal. and lay an organized foundation for human capital management in your organization. Invest in this technology solution to gain better insights, make your approval processes faster and easier – and stay ahead providing more strategic value to your organization.

To select & decide among the many attendance management software options available on the market contact us with your Unique needs. We can address your core needs and help you save your precious time.

Streamline production scheduling with exclusive attendance management solution

With ever-increasing numbers of employees, Organizations find managing employee attendance becoming a challenging task. Many organizations find a great deal of time and company resources getting wasted in verifying & processing biometric data – checking employee in or out of offices, shift scheduling efficiency, shift rostering, overtime handling, on duty tracking, and so on in production unit. Simple & efficient attendance management software applications indeed made the attendance systems efficient by contributing to production scheduling.

By embracing latest time tracking software department heads can view real-time dashboards on their smartphones. Customized module in the automated attendance management software allows user to easily & efficiently manage shift swaps, multiple shifts, do real-time monitoring, centralize attendance management of multiple locations, schedule e-mail reports, generate custom reports and much more that leads to save time & cost of the organizations.

Adaptability, Customization, Scalability & flexibility to integrate with any third party software makes it compatible to your organization rules & regulations. An ideal time and attendance system will allow managers to streamline and think ahead so that your company productivity doesn’t suffer. Inferences drawn from the software will enable you to mitigate expensive errors and produce reports of various types.

To learn more about storing attendance records digitally & to get insights on the work hours detail of your employees contact us. We will accommodate all your requirements in quick turnaround time and to higher levels of satisfaction.