Leading Transportation & Logistics Company providing quality services at affordable price.
Business Requirement
Their requirement was to custom design the software for their requirement. Employee Overtime allocation & Canteen Management need to be made Systematic.
Solution Provided
We customized our time & attendance tracking software with a new module named Overtime request wherein HOD can allocate Overtime for an employee by verifying his Shift. It will not allow supervisors to allocate overtime for an employee on the shift timing by raising alert messages.
Further, designed and automated Food Ordering Module wherein HOD can raise the food request for visitor. While requesting he need to feed in his access Card ID. For this, we designed a separate tracking report, to automatically fetch the order placed by employees. Based on the timing, order will be place for Breakfast / Lunch / Dinner & reflected in the report.
Benefits
- Easy to manage Employee Overtime
- Systematic approach saves time / gives clarity
- Employee Food Order Placement Report generated automatically
- Food provided details to the visitor is recorded.
Client is a reliable stainless steel manufacturing company having modernized manufacturing facilities & following latest techniques to serve the rising need of clients.
Business Requirement
As manual time keeping processes increased admin overheads, Automation of their employee Time & Attendance was their requirement. Especially they preferred to customize our standard application with few specific features to log few of the employee activities which includes consistent late coming, utilizing more break hrs, availing more permissions than the set limit. After they give warnings to those who miss above said compliance, they preferred to have a separate monitoring screen to track all these variants in a single click.
Solution Provided
Time & Attendance tracking solution from Timecheck Software streamlines their companies end-end time keeping process. Now we have provided them our Time Tracking Application with special Watcher Module, wherein Hr/ Mgmt can get time to time status update regarding the Shift time / Break time / Permission compliance of the mapped Employees.
Now, the newly created e- mail scheduler module in the web based time & attendance management system by itself will trigger the static mail template with respective details to the admin / Hr and Management if any particular employee comes late to the shift continuously for the 8th time.
Benefits
- Employees after warning notice will be under watcher
- Dashboard view of specific employee activities data
- Streamline employee compliance to Attendance timings
- HR & Management can get automated report for any deviation
Client is one of the largest integrated auto component manufacturers with large employee base across locations.
Business Requirement
Time & Attendance Management Software for automating the regularized attendance data submitted by their HR Every month. Regularization employee attendance report is one which includes all previous months CL / OH / C. Off / EL / HPL / Paternity / Maternity / Special CL / EOL, that were approved for that month payroll & those that were not done / carry forwarded for months together.
Solution Provided
We integrated Timecheck Software with their hardware device & enabled them to automate payroll processing by generating attendance reports. In specific, the regularized attendance data which they needed to automate was provided by creating a special report which tracks both, the absent marks for the employees and the non-approval requests of Leave / Late entry / On Duty etc. with status. On approval this the days will get automatically added into the next payroll as a separate value.
Benefits
- Regularizes the Attendance Data Pending Approval
- Payroll Processing automated saves HR Time
- Reduces Paper works
- Increases Employee Satisfaction
Leading auto spares manufacturer complying with customer requirements and applicable statutory/regulatory requirements.
Business Requirement
Client requirement was auto allocation of shift by department head, a special provision they would like to have in Time check Attendance tracking software. They were in need of a monthly report where they could check employees daily shift based attendance, leave & on-duty request approval availability for absentees. They will do monthly payment for the workers only based on this shift allowances report.
Solution Provided
The software application by default will check the employee shift in punch, if the punch is equal to, greater than or 15 minutes below shift start time then it will auto allocate the appropriate shift to the employee. We customized the employee shift allocation module and gave them the monthly report they asked for with details of shift attended by each employee on each date and for all other employees who haven’t attended the allocated shift the system by itself will update as Absent / Leave.
Benefits
- Automatically Allocate Appropriate Shift
- Easily Handle each day Shift Allocation
- Accurately Calculate Shift Allowances Wages
- HR can Easily Handle Monthly Payment
- Get Details of employee absent / leave info
Client is owing a leather factory, he with huge number of skilled leather artisans manufacture leather goods in good quality & in recorded times.
Business Requirement
As described above the client would like to have a reliable easy to use Time & Attendance monitoring software which has features / modules to do shift allocation & rostering of shift etc easily. Especially they need a custom feature to find the list of workers who is repeatedly deviating without coming in the allocated shift. New Provision is required for all supervisors to request for an Employee with particular designation before 2hours of Shift Start. By saying appropriate reason Staff Shortage or Heavy work load etc.,
Solution Provided
We provided timecheck Employee time & attendance tracking software with comprehensive features to keep track of massive no of employee punctuality. The web based software was upgraded to match the client / Industry need.
We especially tailor-made the software to match their exact need, HR Manager/ admin in charge can now allocate the Labour as few Normal Workers, Skilled Workers and Supervisors, all three will be shuffled properly in a required strength based on the production for each shift. We designed the reports to capture data of employees who are not reporting on time to the shift allocated as well they can also get the total no of times the deviation has happened in a month. As per the Organization Policy one time in a month was allowed & for every 3 instances 0.5 CL will be deducted from their leave Quota.
Apart from the above, we specifically designed worker requisition module where the supervisor can request for a labour with a particular designation. In this case, our employee time management software system will automatically avoid listing the names of workers who are working currently in the shift.
The solution offered took off supervisor’s pain point, if any worker asks for leave at the last minute then no worry, they can easily tackle this hectic situation by requesting any other worker who matches him with the same skill set.
Benefits
- Easily find the time patterns of employees
- Enables supervisors to get rich insights into the attendance
- Streamline productivity by re allocating equally skilled workers for any unplanned leave
- Make shift re-allocation function smooth
- Manage & overcome last minute leave planned
Client is into providing training for advanced printing, Animation & Multimedia, Office Automation etc. With centers all over major towns in Kerala.
Business Requirement
Client was in need of an automated Web based attendance tracking software that would cover their organization Policy in Specific. They preferred to get the attendance monitoring software as customized for OT hours & permission calculation as per defined rules.
Solution Provided
The Solution we offered is customization of our software to fit their organization Norms. As per requirement we customized the Time & attendance Management system.
OT calculation
Now the employee who is willing to do OT can inform his superior authority & he will raise a request for the employee. This application is enabled to process the request only if the employee has completed his day duty hrs.
Permission Allotment
Further, the permission module has been customized as every 4 months once system need to accumulate the total permission hours taken by the employee, in that 4 hours will be deducted after the deduction still if there is any more hrs. exists then for each 1 hr half day CL will be deducted from employee Quota.
Benefits
- Assigning of employee overtime was quite easy
- Handling of various discrepancies in Overtime is easy now
- Time got saved as the superior authority doesn’t need to cross check completion of employee’s day duty hours
- Permission management is made efficient, additional Permission hours taken will get accumulated automatically and CL deduction will happen.
Client is into production of papers for over four decades. With extensive range of products, they meet the ever growing demands of the printing world.
Business Requirement
Time and Attendance application software with specialized feature to trigger mail with labor photo to HR / Supervisor / Department Manager after 20 mins of Shift Start time. They need provision to transfer the worker from one contractor to another contractor, though they are inside the same industry they will work for various contractors within various duration’s.
Solution Provided
- We specifically designed the software with exclusive report template for reporting the shift in details of their contract labors which carries the following details like Image of the labor / labor Code / Department they need to work for the day / Day Reported Time / Late Mins if any.
- We included New contractor module which provides the facility to update the Contractor details along with the provision to map the contract labors respectively to the Contractor code.
Labor Transfer module is developed in the time and attendance tracking software application to transfer the labors from one contractor to another contractor based on their requests. Client can do this change in the middle of any day whereas previously it can be done only on month start.
Benefits
- Shift drill process is getting happened effectively
- Proxy labor Shift In is getting avoided completely
- Easy to handle the labor requests regarding the contractor change
- Feasibility to change in any day start / mid, as per convenience
Client is from Oman, belongs to healthcare sector. The hospital is designed to meet demands of the sultanate.
Business Requirement
The client requirement was to customize the time & attendance tracking software application to avoid payroll discrepancies & last minute workload beforehand. It must facilitate client to segregate employee wise attendance data on day to day basis, receive notifications of approval pending status and employee compensation quota generation based on employee request.
Solution Provided
Timecheck software application was customized as per clients need, a new e-mail triggering template was created for every employee. This template will provide details of employee Shift-In and shift-Out punch timings of previous day. If any employee has missed either shift in or shift out means, the trigger mail will direct him to raise the manual time entry immediately.
E- mail Trigger Option
On receiving a manual entry, the application will trigger a mail to the respective approval authority, he will be having a direct link to the approval screen for the same request. On receiving approval, mail will trigger to employee.
Notification to approval authority
Newly included Notification module notifies the approval authority about individual employees leave, Permission & On duty approval pending status. In fact, all the approval authorities will be getting notifications in the top right corner of the application & this will facilitate them to do it then & there without delays.
Quota for Comp-off days generation
The application is upgraded with a module where employee need to raise a request for Holiday and weekly off Worked days to get a compensation quota.
Benefits
- Any discrepancy found in attendance gets fixed by next day
- Auto E-mail triggering option helps Employees /approval authorities
- Approval authority is aware about all their notifications always when they Login
- Compensation Application Module to generate a Compensation quota
Client belongs to a government which play a key role in conserving natural resources for future generation
Business Requirement
They were in need of custom solution to effectively handle their employee Time & Attendance. In specific, they asked for
- Early & late hrs calculation exception provision for all employees in particular on Saturdays & Mondays.
- Attendance discrepancy approval need to be got approved systematically from their respective department authority with appropriate reason.
- Encasement leaves available should not be utilized in full and always 15 days need to be maintained as the minimum balance.
- Half Pay Medical Leave no’s availed by employee should be doubled automatically and calculated.
Solution Provided
We incorporated the specific rule of permitting 1.5 hrs late on Monday Shift in and 1.5 hrs Early Exit on Saturday Shift out for the employees and as by week they need to meet the work hrs.
Discrepancy module is developed with predefined reasons, individual can raise discrepancy request by selecting the appropriate reason, attendance punch missed by employee for a particular day will automatically get segregated under 3 types (Under Late / Early / Missing) and on approval by authorities it will be updated.
Every year each employee will get few days under encasement leave, system will allow them to utilize it twice in a year and at the same time a minimum of 15 days need to be left in their leave quota.
We incorporated their rule in leave module function and if 1 Half Pay Leave is applied under general category then 1 single day and if applied under medical 2 days will be reduced from the HPL Quota.
Benefits
- By bringing this rule they can save time & no need to validate late entry and early exit reports specifically for these 2days.
- Data accuracy was achieved as old procedure & wrong benefits utilization of employees has been reduced.
- Earlier approval authority will check the value restrictions manually and then approve but now no need to do any manual validations.
- This dynamic approach in leave management has simplified leave quota management for all employees
The client belongs to Healthcare Sector and their requirement was to maintain an effective Time and Attendance tracking system that facilitates them to make real-time adjustments and produce instant tracking and analytical reports.
Business Requirement
Having various kinds of staffs in the Hospital, allocation of shift for each of them seems difficult and they need a Time & Management System in place to automate shift allocation for all the staff under each department, provision to categorize overtime / shift paid, map the approval authority by restricting level wise and grade base.
Solution Provided
Timecheck software was provided with special shift allocation screen which will display the shift in time along with the detail of shift that system suggests as drop downs. For staffs extending another shift we gave OT screen with a check box provision where department heads can conclude whether it as an overtime or as a shift paid, based on sanctions the data will be updated as single pay or double pay. Further admin can map/ assign the sanction authority for each employee without any Level wise or Grade base hassle.
Benefits
- Administrator / department head can easily review the shift that system prefers and allocate week wise.
- Automatically the additional hour’s approval for the employees is getting listed date wise with two selection option (OT / Shift)
- Easy to allocate any employees from any level and grade to the approval authorities
